M&C Review


COUNCIL ACTION: Approved on 9/15/2015 - Ordinance Nos. 21878-09-2015 & 21879-09-2015

DATE:	9/15/2015	REFERENCE NO.:	**P-11786	LOG NAME:	13P15-0204 CRIME CTR AV EW
CODE:	P	TYPE:	CONSENT	PUBLIC HEARING:	NO
SUBJECT:	Authorize Transfer from the Treasury Asset Forfeiture Fund in an Amount of $171,894.00 to the Treasury Asset Forfeiture Capital Fund, Authorize Purchase of Audio Visual Equipment, Installation, Maintenance and Support for the Real Time Crime Center from Audio Fidelity Communications Corp. d/b/a The Whitlock Group in the Amount Up to $171,894.00, Using a Cooperative Contract for the Police Department and Adopt Appropriation Ordinances (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council:

1. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Treasury Asset Forfeiture Fund in the amount of $171,894.00, decreasing the fund balance by the same amount;

2. Authorize the transfer from the Treasury Asset Forfeiture Fund in an amount of $171,894.00 to the Treasury Asset Forfeiture Capital Projects Fund;

3. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Treasury Asset Forfeiture Capital Fund in the amount of $171,894.00; and

4. Authorize the purchase of audio visual equipment, installation, maintenance and support for Real Time Crime Center, from Audio Fidelity Communications Corp. d/b/a The Whitlock Group in the amount up to $171,894.00, using The State of Texas Department of Information Resources Contract No. DIR-SDD-2023 for the Police Department.

DISCUSSION:

Real Time Crime Centers (RTCCs) are used by police departments across the nation to enhance community policing. The RTCC is a technology center staffed by police officers who relay real time information to officers in the field as they respond to calls. The heart of the RTCC is a video wall that displays calls for service, mapping, camera monitoring, crime hot spots, social media monitoring, and other searchable databases. The video wall provides one cohesive display, focused on providing intelligence to field officers. On December 9, 2014, City Council approved the acceptance of a Community Oriented Policing Services Hiring Grant to staff the RTCC (M&C C-27135) and staffing for the RTCC was completed on April 4, 2015.

RTCC's have extraordinary capabilities incorporating various technologies. The current plan provides an opportunity to establish a Real Time Crime Center at a minimal cost in relation to the benefits provided. Annual Priority Service Plans and Technology Adoption Services Renewals fees for years two and three are included.

COOPERATIVE PURCHASE - State Law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. The State of Texas Department of Information Resources (DIR) Cooperative Contract has been competitively bid to increase and simplify the purchasing power of local government entities.

PRICE ANALYSIS - The City of Fort Worth has no previous purchase history for this configuration of high definition audio and visual equipment. Staff compared the contract pricing with alternative DIR sources and determined this solution provides the best value.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible.

FISCAL INFORMATION/CERTIFICATION:

The approval of this action provides purchasing authority up to $171,894.00, as specified. The Financial Management Services Director certifies that upon adoption of the attached appropriation ordinances, funds will be available in the Treasury Asset Forfeiture Capital Fund and that prior to an expenditure being made the Police Department has the responsibility to validate the availability of funds.

BQN\15-0204\EW

TO Fund/Account/Centers
1) R104 472100 0351000		$171,894.00
1) R104 538040 0351000		$171,894.00
2) 3) C314 524010 350031400115		$171,894.00

FROM Fund/Account/Centers
2) R104 538040 0351000		$171,894.00
4) C314 524010 350031400115		$171,894.00

Submitted for City Manager's Office by:

Susan Alanis (8180)

Originating Department Head:

Aaron Bovos (8517)

Additional Information Contact:

Jack Dale (8357)

Eryck Walker (6610)

ATTACHMENTS

13P15-0204 CRIME CTR AV EW R104 - C314 AO FY2015.docx

13P15-0204 CRIME CTR AV EW R104 AO FY2015.docx

Bid Tab 15-0204.pdf