The Neighborhood Services Department administers a number of home repair programs that assist low income residents using a variety of state and federal grant funding sources. These programs include Priority Repair, LeadSafe, Weatherization and Household Crisis Repair. The Priority Repair Program uses Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD) to make urgently needed health and safety repairs. The LeadSafe Program uses Lead Hazard Reduction Demonstration and Healthy Homes Grant funds from HUD to remove health hazards caused by lead-based paint and to make other health and safety repairs. The Weatherization Program, which is County-wide, provides energy efficiency improvements such as Heating, Ventilation and Air Conditioning (HVAC) system replacement, insulation additions and weather-stripping installation using funds from multiple sources. These sources include the Low Income Heating and Energy Assistance Program (LIHEAP) and Department of Energy (DOE) grant funds received through the Texas Department of Housing and Community Affairs (TDHCA). The Texas Association of Community Action Agencies (TACAA) also provides the city with grant funds for weatherization. The Household Crisis Repair program uses Comprehensive Energy Assistance Program (CEAP) funds from TDHCA to do emergency repairs on HVAC systems. For clarification and detailed descriptions of the above programs, please refer to the following list of approved Mayor and Council Communication (M&C): On May 8, 2012, (M&C G-17589) the City Council adopted the Priority Repair Program to be operated by the Neighborhood Services Department;
On June 10, 2014, (M&C G-18238) the City Council authorized the application and acceptance of Lead Hazard Reduction Demonstration Program funds and a Healthy Homes Supplemental grant and the execution of related contracts; On August 1, 2017, (M&C G-19056) the City Council approved the 2017-2018 Action Plan for use of HUD grant funds, including funds for the Priority Repair Program.
- On November 14, 2017 (M&C C-28473) the City Council authorized the acceptance of U.S. Department of Energy Weatherization Assistance Program grant funds for 2018 and the execution of related contracts;
On November 14, 2017 (M&C C-28480) the City Council authorized the acceptance CEAP funds for Household Energy Crisis, Utility Assistance and Case Management programs and the execution of related contracts;
On November 14, 2017 (M&C C-28482) the City Council authorized the acceptance of grant funds for the 2018 LIHEAP and the execution of related contracts; and
On December 12, 2017, (M&C C-28515) the City Council authorized the acceptance of Low-income Weatherization Program grant funds from TACAA and the execution of related
contracts.
The Neighborhood Services Department regularly seeks additional grant funding sources for its home repair programs. As additional funding sources become available, Staff recommends that the above contracts be amended to include the additional funds in order to ensure the most effective customer services for the home repair programs. REQUEST FOR PROPOSALS ADVERTISEMENT - Request for Proposals (RFP) 17-0500 for Home Repairs was advertised in the Fort Worth Star-Telegram on October 4, 2017, October 12, 2017, October 18, 2017, October 25, 2017 and November 1, 2017. The RFP consisted of detailed specifications describing the types of services to be provided including accessibility, plumbing, electrical, heating, air-conditioning, roofing services and carpentry services. A total of 315 vendors were solicited from the purchasing database; six responses were received. Neighborhood Services Department and Office of Business Diversity staff evaluated the submittals. The criteria for selecting the contractors consisted of cost of goods and services, qualifications, experience and capacity to perform the work. Staff recommends entering into contracts with the following six firms: GTO1 Construction Corporation (GTO), Anthony Lee Brown and Tonie Walker Brown d/b/a Camelot Roofing (Camelot), G.A. Miller Enterprises Inc., d/b/a Glenn's A/C & Heating (Glenn's A/C), ES Squared LLC, HVAC Service Pro and Jesus Garcia & Sons, Inc., d/b/a MVA AC and Heating (MVA) for construction services for the home repair programs, each for a term of one-year with two one-year renewal options for annual amount of $3,773,000.00 per year and for a total combined amount of $11,319,000.00. In addition, an administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. All work will be assigned on a priority basis to the recommended contractors in the following areas. No specific amount of work was promised to the contractors. Secondary and overflow contractors will be utilized in the event the primary contractor cannot complete assigned work. • Weatherization:
1: GTO
2: HVAC Service Pro
Overflow: MVA
• Lead Hazard Reduction:
1: GTO
2: MVA
Overflow: ES Squared, LLC
• Priority Repair Program:
HVAC:
1: Glenn's AC
2: GTO
Overflow: HVAC Service Pro
• Plumbing:
1: GTO
2: HVAC Pro
Overflow: Glenn's A/C
• Electrical:
1: HVAC Service Pro
2: GTO
Overflow: ES Squared, LLC
• Roofing:
1: Camelot
2: GTO
• Americans with Disabilities Act (ADA) Improvements:
1: GTO
2: HVAC Service Pro
General Carpentry is a service that is affiliated with many of the other services provided through the listed programs. As such, there will be no primary or secondary contractor for this category as these services are a part of work to be performed in the other categories of services listed above. For those services listed that do not have an overflow contractor, there is either no need for one, or there was not a third proposal for the services.
M/WBE OFFICE - G.A. Miller Enterprises, Inc., GTO1 Construction Corporation, ES Squared LLC, Jesus Garcia & Sons, Inc. d/b/a MVA AC and Heating and HVAC Service Pro are in compliance with the City's BDE Ordinance by committing to 10 percent MBE participation. The City's MBE goal on this project is 10 percent. Additionally, G.A. Miller Enterprises, Inc., GTO Construction, ES Squared, LLC and Jesus Garcia & Sons, Inc. d/b/a MVA AC and Heating are certified M/WBE firms. Camelot Roofing is in compliance with the City's BDE Ordinance by documenting good faith effort.
The home repair programs are available in ALL COUNCIL DISTRICTS.
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