Authorize Professional Services Agreement for the Evaluation of the City's Solid Waste Services Contracts with Burns & McDonnell for the Code Compliance Department in the Amount of $131,500 (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize a Professional Services Agreement for the Evaluation of the City's Solid Waste Services Contracts with Burns & McDonnell for the Code Compliance Department in the Amount of $131,500.

In 2003, the City implemented its current Solid Waste Management Program with specific innovative program designs, such as garbage and recycling carts, and contractor performance measures. The majority of the contracts have a term of 10 years ending in 2013, with three options each to renew for another 10 years. City Staff was assisted by Science Applications International Corporation (currently Burns & McDonnell), a solid waste consultant, with evaluating our current contracts and benchmark comparable market rate service contracts. It was determined, the City would be better served through negotiating a second term of the residential solid waste services contracts, which was completed with Waste Management. In advance of the next renewal period (2023-2033) and to help decide whether the City should enter into a renewal term with or without modifications to the contracts, or to seek other options, City Staff is recommending that a thorough evaluation of the solid waste contracts and contractors' performance under the contracts begin by an independent consultant.

The Code Compliance Department Solid Waste Division proposes to use the services of Burns & McDonnell to perform such evaluation. Burns & McDonnell will evaluate the City’s residential solid waste and recycling collection contracts to determine whether to renegotiate the solid waste contracts with the City's current contractor(s) or to procure the services or new services the City deems necessary, and develop a cost of service study that will provide a long-term financial plan for the City.

Included in this evaluation, Burns & McDonnell will make field observations and conduct contractor interviews, review the contracts and strategic procurement issues that staff has identified, perform a market analysis of the services in place and provide a final report of Burns & McDonnell's recommendations.