The Library Department requested that the Purchasing Division issue a Request for Proposals (RFP) for a professional service agreement for the library facilities master plan. The plan will include things such as options for improving library facilities through renovation, expansion, replacement, and/or relocation, propose an overall library space planning target range, and develop a framework for leveraging alternative facility models, such as joint-use spaces and “express” locations, to enhance community access. The services that were solicited are for consulting services and not any architectural, engineering or professional services as those services are defined by Chapter 2254 of the Texas Government Code.
The Bid was advertised in the Fort Worth Star-Telegram on March 6, 2019, March 13, 2019, March 20, 2019, March 27, 2019, April 3, 2019 and April 10, 2019. The City received six responses.
The evaluation committee rated Group 4's offer as the proposal that presented the best value to the City of Fort Worth. The evaluation criteria consisted of content of proposal, public library experience, knowledge and abilities, customer references and cost. Interviews were held with the two firms that had the highest score, Group 4 and HBM Architects, LLC.
An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the Contract shall begin on execution and end one year from that date.