Authorize Purchase of Two Asphalt Crack Sealers from Crafco, Inc., in an Amount Up to $200,291.60, for the Transportation and Public Works Department through the Property Management Department (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize the purchase of two asphalt crack sealers from Crafco, Inc., in an amount up to $200,291.60, for the Transportation and Public Works Department through the Property Management Department.

The Property Management Department (PMD) approached the Purchasing Division for assistance with buying two asphalt crack sealers for use by the Transportation and Public Works Department.  The asphalt crack sealers will be used to fill and seal visible cracks in streets throughout the City of Fort Worth. Purchasing issued an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new units. This bid was advertised in the Fort Worth Star-Telegram on April 10, 2019, April 17, 2019 and April 24, 2019. Eight vendors were solicited from the purchasing vendor database and a sole response was received. 

Staff certifies that the sole bid received meets specification and recommends awarding the purchase of the units from Crafco, Inc. The new units will be replacements for outdated and unreliable units that can no longer be economically maintained. The old units will be sold at auction. Staff certifies that the new units meet the required specifications and are expected to operate satisfactorily during their service life. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new units upon acceptance and delivery to the 4100 Columbus Trail facility.

BID TABULATION- See Attached.

There is no previous purchase history for a units with these specific configurations. Purchasing staff reviewed the proposed pricing and certified that the prices offered by the recommended vendor are fair and reasonable. 

TOTAL COST OF OWNERSHIP (TCO) - Over their service life of 15 years, the total cost of ownership for the asphalt crack sealers will be $362,236.00.00.

PRICE ANALYSIS - There is no recent purchase history for a units configured to these exact specifications. Staff reviewed the proposed pricing and concluded that pricing offered by the recommended Vendor are fair and reasonable.

An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

The units will be delivered within 60 days after receipt of a purchase order.