On October 30, 2018, the City Council approved M&C P-12270, authorizing Agreements with Grapevine DCJ, LLC and Jacksboro FM, LLC d/b/a Four Stars Ford for Pickup Trucks for an annual amount up to $1,500,000.00 for One Two-Year Term for the Property Management Department.
Staff is now requesting authorization to amend the existing Purchase Agreements to increase the annual amount by an additional $375,000.00, for a total amount not to exceed $1,875,000.00. It is important to note that the unit prices are not increasing and that the increase in the total contract amount is driven by actual purchase of vehicles that were on backlog.
Staff issued an Invitation to Bid (ITB) that described function and capabilities required for the new trucks. The ITB also specified that the new trucks will be purchased on an as-needed basis.
PRICE ANALYSIS - The unit prices are the same as the previous Agreement prices awarded in 2018, (M&C P-12270). No guarantee was made that a specific amount of trucks would be purchased.
BID ADVERTISEMENT - This bid was advertised in the Fort Worth Star-Telegram on July 18, 2018, July 25, 2018 and August 1, 2018. Thirty-one vendors were solicited from the purchasing vendor database; two responses were received.
BID TABULATION - See attached bid tabulation.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.