The Police Department approached the Purchasing Division to procure annual Agreements for consumable reagents and supplies for use in deoxyribonucleic acid (DNA) testing at the Crime Lab. In order to procure these goods, Staff issued an Invitation to Bid (ITB) to 23 related vendors. The ITB consisted of detailed specifications listing the products and supplies needed to support the Life Technologies equipment in use at the Crime Lab. No guarantee was made that a specific amount of goods would be purchased. The Police Department anticipates expenditures with Life Technologies to be in the amount of $250,000.00 for the first term.
The Bid was advertised in the Fort Worth Star-Telegram on April 17, 2019, April 24, 2019 and May 1, 2019. The City received two bids.
M/WBE OFFICE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the Office of Business Diversity (OBD), in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERMS - Upon City Council approval, the first term of the Agreement shall begin on June 26, 2019 and end on September 30, 2020.
RENEWAL OPTIONS - This Agreement may be renewed for up to four additional one-year terms at the City's option. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term. Staff anticipates that the costs for renewal years shall be approximately $215,000.00 per year.
A Form 1295 is not required for this contract because: This contract will be with a publicly-traded business entity or a wholly-owned subsidiary of a publicly-traded business entity: Life Technologies Corporation