Authorize Execution of Purchase Agreement with Nearmap US, Inc. for Aerial Photography Services Throughout the City of Fort Worth in an Annual Amount Up to $150,000.00 for the Initial Term and Authorize Five One-Year Renewal Options for for the Information Technology Department (ALL COUNCIL DISTRICTS)

It is recommended that the City Council authorize execution of a purchase agreement with Nearmap US, Inc. for aerial photography services throughout the City of Fort Worth in an annual amount up to $150,000.00 for the initial term and authorize five one-year renewal options for the Information Technology Department (ALL COUNCIL DISTRICTS)

The Information Technology Department approached the Purchasing Division to procure an annual agreement for aerial photography services throughout the City of Fort Worth. In order to procure these services, Staff issued an Invitation to Bid (ITB) to 17 related vendors. The ITB consisted of detailed specifications listing the frequency, quality, and type and location of images needed.

The Bid was advertised in the Fort Worth Star-Telegram on April 24, 2019, May 1, 2019 and May 8, 2019 . The City received six bids. The City reviewed all bids and Nearmap US, Inc. was scored as best value.

Staff recommends awarding an Agreements with Nearmap US, Inc. for aerial photography services throughout the City of Fort Worth in an annual amount of $150,000.00. No guarantee was made that a specific amount of these services will be purchased. The proposed contract would allow the unit price to be increased so long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019, the initial term. Upon the expiration of the Initial Term, the Agreement shall renew under the same terms and conditions for up to four (4) one-year renewal periods (October 1 to September 30) and for a fifth renewal period which shall expire on the anniversary of execution which shall equal a total contract duration of five years, if all renewal options are exercised.