M&C Review


COUNCIL ACTION:  Approved on 6/11/2019 

DATE: 6/11/2019 REFERENCE NO.: **C-29144 LOG NAME: 20BROWN AND GAY ENGINEERS AMENDMENT NO. 3
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment No. 3 to City Secretary Contract No. 49326, a Professional Services Agreement with Brown & Gay Engineers, Inc. in an Amount Not to Exceed $600,000.00 and an Additional Term of 12 months for Staff Extension Services in Managing Transportation and Public Works Capital Projects (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of Amendment No. 3 to City Secretary Contract No. 49326, a Professional Services Agreement with Brown & Gay Engineers, Inc. in an amount not to exceed $600,000.00 and an additional term of 12 months for staff extension services in managing Transportation and Public Works Capital Projects.

 
DISCUSSION:

On June 20, 2017, Mayor and Council Communication (M&C C-28291), the City Council approved a Professional Services Agreement with Brown & Gay Engineers, Inc. (BGE), in an amount not to exceed $1,500,000.00 to provide full-time project management staff extension services.

The following is a summary of the Contract Amendments to date:

Amendment No.

Amendment Amount

Date

(M&C)

Revised Contract Amount

Justification

1

$0

5/8/2018 (Administrative)

Not Applicable

Additional staffing and updated labor rates

2

$375,000

2/5/2019

(C-29022)

$1,875,000

Staff extension services in managing Transportation and Public Works Capital Projects

3

$600,000

Pending

$2,475,000

Increased project management staffing needs and term extension

This M&C will authorize an amendment of the contract for increased project management staffing needs due to recent City Staff transfers. Services to be provided include project management services on 2018 identified capital projects. BGE proposes to provide these services in an amount not to exceed $600,000.00 and an additional term of 12 months.

M/WBE Office - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

The project is located in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funding will be available in various capital projects utilizing the Professional Staffing Services Agreements from various capital funds on a project by project basis. It is the participating Department's responsibility to verify the availability of funds prior to the use of these services or the expenditure of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Ricardo Matute (5498)
Lissette Acevedo (2722)

 
 
ATTACHMENTS
  Form 1295 Certificate Brown Gay Engineers Staffing Extension 2019-478559_Redacted.pdf