It is recommended that the City Council:

1. Authorize the transfer in the amount of $60,000.00 from project C01363 Eastern Hills Drainage Improvements to the C02695 2014 CIP Year 3 Contract 7 project from the Stormwater Capital Projects Funds for construction, contingency, material testing, and staff related charges;
   
   
   
2. Authorize the transfer in the amount of $60,000.00 from Contract Street Maintenance Project (P00020) to the C02695 2014 CIP Year 3 Contract 7 project from the Stormwater Capital Projects Funds for construction, contingency, material testing, and staff related charges; and
   
   
   
3. Authorize the execution of Change Order No. 3 to City Secretary Contract No. 50172 with William J. Schultz, Inc. dba Circle C Construction Company in the Amount of $116,975.50 and the addition of 30 calendar days for 2014 CIP Year 3 Contract 7, Combined Street Paving Improvements and Water/Sanitary Sewer Main, Storm Water and Box Culvert Improvements for a revised contract amount of $5,970,008.50 (City Project No.02695).

On December 12, 2017, M&C C-28516 the City Council authorized the execution of a contract with William J. Schultz, Inc. dba Circle C Construction Company, in the amount of $5,472,041.50 for 2014 CIP Year 3 Contract No. 7, Combined Street, Water/Sanitary Sewer Main, Storm Water and Box Culvert Improvements.

On June 26, 2018, M&C C-28738 the City Council approved Change Order No.1 for an amount of $301,946.00 for a revised contract amount of $5,773,987.50.

Change Order No. 2 has been approved administratively for an amount of $79,045.50 for a revised contract amount of $5,853,033.00 to provide additional headwalls to the new culverts in Meadowbrook Drive.

This Change order No.3 provides funding for additional grading work around Meadowbrook culverts, installing retaining walls around the new inlets in Monterrey Drive and for the asphalt pavement rehabilitation on Jacqueline Court. Change Order No. 3 will add Jacqueline Court to this contract due to its existing deteriorated condition and will be paid from the Transportation and Public Works Department's General Capital Projects Funds.

In addition to the change order, this City Council action authorizes the transfer of existing appropriations across projects to reflect how they have been structured to be efficiently delivered.

The TPW staff has reviewed and verified the quantities for the additional work under this Change Order No. 3.  Additionally, to complete this work, staff recommends that the contract time be extended by a total of 30 calendar days.  

This Change Order will have no impact on the Transportation and Public Works annual operation budget.

M/WBE OFFICE – Office of Business Diversity: A waiver of the goal for MBE/SBE subcontracting requirements was requested by Transportation and Public Works Department and approved by the OBD, in accordance with the M/WBE or BDE Ordinance, because the purchase of goods or services from sources where subcontracting or supplier opportunities are negligible.

These projects are located in COUNCIL DISTRICTS 4 and 5.