Amend M&C P-12197 Authorizing a Purchase Agreement with LHD Partners, LP d/b/a Longhorn Harley-Davidson/Buell for Harley Davidson Motorcycle Parts and Maintenance to Allow for an Initial Three-Year Term with One, Two-Year Renewal Option for the Police Department through the Property Management Department (ALL COUNCIL DISTRICTS)

It is recommended that the City Council approve an amendment to M&C P-12197 which authorized a purchase agreement with LHD Partners, LP d/b/a Longhorn Harley-Davidson/Buell for Harley Davidson motorcycle parts and maintenance to allow for an initial three-year term with one, two-year renewal option for the Police Department through the Property Management Department.

On May 8, 2018, City Council approved M&C P-12197 for the purchase of motorcycle parts and maintenance from LHD Partners, LP d/b/a Longhorn Harley-Davidson/Buell.  Although the Invitation to Bid and the purchase agreement included renewal options, the previous M&C did not include the renewal terms. Upon City Council approval, the Agreement will include an initial three-year term and one, two-year renewal option. All terms of the purchase agreement will remain unchanged.

RENEWAL OPTIONS - This Agreement may be renewed for one additional two-year renewal.  This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.

ADMINISTRATIVE CHANGE ORDER − An administrative change order or increase may be made by the City Manager up to the amount allowed by relevant law and the Fort Worth City Code and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.