It is recommended that the City Council:

1.  Authorize sole source agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking for a total amount not to exceed $645,933.49 for the purchase of parking automation equipment with radio frequency identification technology to enable the consolidation of the parking systems of the Dickies Arena and the Will Rogers Memorial Center and to provide preventative maintenance at City parking facilities for the Transportation and Public Works Department;
2.  Authorize an agreement with RPGA Design Group Inc., in an amount not to exceed $11,000.00 to redesign driving lanes to accommodate the automation equipment at Will Rogers Memorial Center;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the amount of $656,933.49 in the Municipal Parking Fund (54501), from available funds in the Municipal Parking Fund's net position;
4. Authorize a transfer in the amount of $656,933.49 from the Municipal Parking Fund (54501) to the Municipal Parking Capital Project Fund (54502); and
5. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the amount of $656,933.49 in the Municipal Parking Capital Project Fund (54502), from the Municipal Parking Fund (54501) for the purchase of parking automation equipment for Will Rogers Memorial Center, preventative maintenance at City parking facilities, and to redesign the driving lanes at Will Rogers Memorial Center.

The Transportation and Public Works Department (TPW) recommends entering into sole source agreements with Mitchell Adding Machine Company, Inc., dba Mitchell Time and Parking (MTP) to purchase parking automation equipment with Radio Frequency Identification Technology  (RFID) for an amount not to exceed $561,984.00 for the Will Rogers Memorial Center (WRMC) Parking System and to provide five year service and preventative maintenance in an amount not to exceed $83,949.49 for the Will Rogers Memorial Center Parking System and the Houston and Commerce Street Parking Garages.  The total amount with MTP will not exceed $645,933.49.  

TPW also recommends entering into an agreement with RPGA Design Group Inc., for $11,000.00 for the redesign of the West Lot in the WRMC Parking System.

The total for all these improvements is $656,933.49. The system improvements will allow for a seamless integration of city parking assets with the new Dickies Arena in addition, automation will assist the city in ensuring financial integrity.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by TPW and approved by the M/WBE Office, in accordance with the MWBE or BDE Ordinance, because the MWBE Waiver is based on the sole source information provided to the M/WBE Office by TPW's project manager.

The procurement from MTP is exempted from competitive bidding requirements because it is a purchase of software and related services for which MTP is the exclusive owner and provider, as authorized by Section 252.022 of the Local Government Code. Only MTP's software is compatible with the City's existing Amano McGann software system. RPGA Design Group, Inc. is one of five firms selected to perform architectural services through the City's Annual Architectural Service Agreement (M&C C-27982).

This agreement is in All Council Districts.