M&C Review


COUNCIL ACTION:  Approved on 5/14/2019 

DATE: 5/14/2019 REFERENCE NO.: **C-29121 LOG NAME: 20SWM CPN C01363 EASTERN HILLS PH. 2 TUNNEL REPAIR
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Ratify City Secretary Contract No. 51966, an Emergency Construction Contract with Hayward Baker, Inc., in the Amount of $227,418.00 for Repair of Tunnel Storm Drain, Eastern Hills Drainage Improvements Project, Phase 2 (COUNCIL DISTRICT 4)

RECOMMENDATION:

It is recommended that the City Council ratify City Secretary Contract No. 51966, an emergency construction contract with Hayward Baker, Inc., in the amount of $227,418.00 for repair of tunnel storm drain installed as part of the Eastern Hills Drainage Improvements Project Phase 2.

 
DISCUSSION:

The purpose of this Mayor and Council Communication is to ratify an emergency construction contract for repair of tunnel storm drain installed as part of the Eastern Hills Drainage Improvements Project, Phase 2.

When sinkholes began to appear in a residential yard in the vicinity of the tunnel, a repair was undertaken to address them, but additional sinkholes began to develop under an existing concrete channel. Due to the continuing threat to public safety, the concrete channel, and private property caused by the sinkholes, it was in the best interest of the City to commence comprehensive repairs as soon as possible. An emergency procurement authorization was approved, and Jacobs Engineering Group, the design engineer, prepared a Best Value Request for Proposal, which was submitted to three contractors.

Only one contractor, Hayward Baker, Inc., responded with a proposal. Negotiations resulted in an effective work scope at a cost of $227,418.00. Staff believes that this is a fair and reasonable price for the work to be performed. Hayward Baker, Inc., began the repair work on April 1, 2019, and expects to be complete in May 2019.

This project is located in COUNCIL DISTRICT 4

MWBE Office: A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Department and approved by the MWBE Office, in accordance with the M/WBE or BDE Ordinance, because the public or administrative emergency exists which requires the goods or services to be provided with unusual immediacy.

This contract legally does not require City Council approval.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Stormwater Capital Projects Fund, and that prior to an expense being made, the department has the responsibility to validate the availability of funds.

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FROM
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Program Activity Budget
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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Steve Eubanks (7857)

 
 
ATTACHMENTS
  CPN C01363 E Hills Ph. 2 MAP.pdf