M&C Review


COUNCIL ACTION:  Approved on 5/21/2019 

DATE: 5/21/2019 REFERENCE NO.: **P-12328 LOG NAME: 13P19-0023 POWERED VALVE ACTUATORS, GEAR BOXES SKR
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Nonexclusive Agreements with Henry Pratt Company LLC and Municipal Valve & Equipment Co. Inc for the Purchase of Valve Actuators, Gear Boxes, Base Stands, Appurtenances and Related Services in a Combined Amount Up to $530,000.00 for the Water Department (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize nonexclusive agreements with Henry Pratt Company LLC and Municipal Valve & Equipment Co. Inc for the purchase of valve actuators, gear boxes, base stands, appurtenances and related services in a combined amount up to $530,000.00 for the Water Department.

 
DISCUSSION:

The Water Department approached the Purchasing Division for assistance with buying powered valve actuators, gear boxes, base stands, appurtenances and services that will be used by the Water Department. The new equipment will be used to update unreliable valves with high reoccurring maintenance and operational costs.

The Invitation to Bid consisting of detailed specifications about functionality and requirements was advertised in the Fort Worth Star-Telegram on January 10, 2019, January 17, 2019, January 24, 2019 and January 30, 2019. Thirteen suppliers were solicited through the purchasing vendor system and two bids were received.

Staff recommends awarding the purchase of the powered valve actuators, gear boxes, base stands, appurtenances and services to Henry Pratt Company and Municipal Valve & Equipment Co. Inc., in the amount of $530,000.00. This combination represents the lowest cost for each item selected and meets all required specifications. An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

The Agreements shall be for a one-time purchase with the vendors for the listed supplies and related services up to the spending authority approved by this M&C. This agreement shall not have any renewals.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget, as appropriated, of the Water & Sewer Capital Projects Fund. Prior to an expenditure being made, the department has the responsibility to validate the availability of funds.

BQN\19-0023\SKR
TO
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Program Activity Budget
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FROM
    Fund Department
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Account Project
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Program Activity Budget
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(Chartfield 2)
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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Kevin Gunn (8517)
Additional Information Contact:
Cynthia Garcia (8525)
Steven Rathers (2057)

 
 
ATTACHMENTS
  Henry Pratt Company 1295 19-0023.pdf
  Municipal Valve-Equipment Company 1295.pdf