The Water Department approached the Purchasing Division to secure an agreement for crushed limestone and rip rap materials. Materials to be ordered under the contract include crushed limestone for various construction projects including trench backfill, street foundations, emergency repairs and routine maintenance of City projects. The rip rap (larger rough-cut stones) will be used for special projects such as temporary damming of creeks. Staff issued an Invitation to Bid (ITB) to 24 related vendors. The ITB consist of detailed specifications.
The ITB was advertised in the Fort Worth Star-Telegram on March 27, 2019, April 3, 2019, and April 10, 2019. The City received two bids. The bids were reviewed and bid from DFW Materials was the lowest value bid. The unit prices overall average 11 percent higher than the current Agreement awarded in 2014 (M&C P-11669 and M&C P-11685) due to increased costs for material.
Staff recommends awarding an Agreement to DFW Materials, LP for crushed limestone and rip rap materials in an annual amount up to $1,500,000.00. No guarantee was made that a specific amount of these materials will be purchased. The proposed agreements would allow the unit prices to be increased as long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in an amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division. The waiver was approved by the M/WBE office in accordance with the BDE ordinance because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the Agreement shall begin and shall end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the anniversary of the date of execution.