M&C Review


COUNCIL ACTION:  Approved on 5/14/2019 - Ordinance No. 23662-05-2019

DATE: 5/14/2019 REFERENCE NO.: **G-19538 LOG NAME: 0335STAFFING ORDINANCE AUTHORIZED OVERAGE REDUCTION APRIL2019
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Ordinance Prescribing the Number of Authorized Civil Service Positions in Each Classification in the Police Department by Eliminating Forty-Two Vacant Positions in the Classification of Police Officer Intended as Temporary Overages (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council adopt the attached ordinance to reflect Civil Service staffing in the Police Department, reducing the number of authorized positions in the classification of Police Officer by forty-two (42), thereby reducing the total number of authorized Civil Service positions from 1,716 to a total of 1,674, effective immediately and until superseded by future ordinances.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to adopt an ordinance to reduce the Police Department's authorized staffing levels by forty-two vacant positions in the classification (rank) of Police Officer to eliminate the last of the "overage" positions that had been previously created.

During 2017 the Police Department was running extra recruiting classes to staff up for the addition of a sixth patrol division. Because there were insufficient vacant officer positions due to lower-than-projected attrition and promotion rates and accelerated recruit-and-training schedules, positions had to be added to accommodate the academy graduates, with the intention of those positions being temporary.

Between August and December 2017, a total of ninety-four (94) positions were added in the Police Officer rank to accommodate graduates of Recruit Classes 142, 143, and 144 (M&Cs G-19054, G-19085, G-19169, Ordinances 22813-08-2017, 22856-08-2017, 23008-12-2017).

Since that time, attrition and promotions have occurred, allowing for the elimination of forty-three of the overage positions (M&Cs G-19278, G-19308, Ordinances 23210-05-2018, 23290-06-2018). In addition, nine of the overage Police Officer positions were "converted" to permanent positions when they were added to the budget in connection with the creation of the sixth patrol division and the addition of more school resource officers (M&Cs G-19119, G-19384, Ordinance 22942- 09-2017).

As of today, a total of forty-two (42) overage positions remain. Adoption of this M&C and the attached ordinance would eliminate those positions, bringing the Department's authorized strength back to where it should be based on prior staffing studies and Council actions.

Any further changes to authorized strength based on the most recently completed staffing study are planned to be addressed in connection with future budget cycles beginning with Fiscal Year 2020.

Approval of the attached ordinance would result in new authorized staffing levels, to be effective immediately, as follows:

Position

Current Authorized Positions

Change

Revised Authorized Positions

Remaining Temporarily Authorized Positions

Assistant Chief

3

3

Deputy Chief

5

5

Commander

6

6

Captain

17

17

Lieutenant

50

50

Sergeant

184

184

Corporal/Detective

241

241

Police Officer

1,210

-42

1,168

0

TOTAL

1,716

1,674


NOTE - The position changes at issue in this M&C and ordinance do not in any way affect the civil service positions that were added with the receipt of the COPS Hiring Program Grant (M&C C-27135).

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that the reduction of authorized sworn staffing levels through the elimination of temporary authorized overage positions is in alignment with the Fiscal Year 2019 budget.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Fernando Costa (8180)
Originating Department Head:
Lynda Johnson (6222)
Additional Information Contact:
Terry Hanson (7934)

 
 
ATTACHMENTS
  PD Staffing Ordinance May 2019.docx