M&C Review


COUNCIL ACTION:  Approved on 5/14/2019 

DATE: 5/14/2019 REFERENCE NO.: **P-12326 LOG NAME: 13PATHLETIC, PHYSICAL EDUCATION, GYMNASIUM SUPPLIES CC PARD
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Agreements with the Listed Vendors for Athletic, Physical Education, Gymnasium Supplies and Equipment and Heavy Duty Exercise Equipment and Related Accessories and Services, Using a Cooperative Contract for City Departments in the Combined Annual Amount Up to $1,000,000.00 (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize  Agreements with the vendors listed below for athletic, physical education, gymnasium supplies and equipment and heavy duty exercise equipment and related accessories, and services using Texas Association of School Boards BuyBoard Contract No. 583-19 for City Departments in an annual amount up to $1,000,000.00.

 
DISCUSSION:

City Departments will utilize the Agreements to purchase commercial exercise equipment, athletic supplies, gym supplies, which includes score and video boards, athletic clothing, related repair parts and services at several City facilities. The equipment is primarily used by citizens at City Community Centers and by public safety employees.

Staff's recommended vendor list includes multiple vendors offering a variety of products offered through TASB Contract No. 583-19. Recommended vendors and award amounts are below:

VendorAward Amount
Daktronics, Inc$360,000.00
Comm-Fit LP$400,000.00
Fit Supply LLC    $100,000.00
Nevco Inc$10,000.00
BSN Sports LLC$95,000.00
S&S Worldwide, Inc.$35,000.00


COOPERATIVE PURCHASE - The Purchasing Division will use TASB Contract No. 583-19 to acquire commercial exercise equipment, athletic supplies, gym supplies, which includes score and video boards, athletic clothing, related repair parts and services.  State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the items.  TASB contracts have been competitively bid to increase and simplify the purchasing power of government entities.

M/WBE OFFICE -A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.

AGREEMENT TERMS - Upon City Council approval, this Agreement will begin on May 8, 2019 and end March 31, 2020.

RENEWAL OPTIONS - The TASB Agreement may be renewed at the City's option for two additional one-year term if TASB renews its contract.  This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.  Staff anticipates that the costs for renewal years shall remain approximately the same as the first year.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the participating departments and that prior to an expenditure being made, the department has the responsibility to validate the availability of funds.

BQN\583-19\CC
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Kevin Gunn (2015)
Additional Information Contact:
Cynthia Garcia (8525)
Cristina Camarillo (8355)

 
 
ATTACHMENTS
  Form 1295 Redacted.pdf