M&C Review


COUNCIL ACTION:  Approved on 5/14/2019 - Ordinance No. 23661-05-2019

DATE: 5/14/2019 REFERENCE NO.: **C-29126 LOG NAME: 84TEXTREASURES GRANT FY2020
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Ratify Application for and Authorize Acceptance of, if Awarded, the Fiscal Year 2020 TexTreasures Grant from the Texas State Library and Archives Commission in the Amount Up to $25,000.00 for the Preservation of the Jubilee Theatre Records, Authorize Execution of Related Grant Agreement, and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1. Ratify the application for and authorize the acceptance of, if awarded, the Fiscal Year 2020 TexTreasures Grant from the Texas State library and Archives Commission, in the amount up to $25,000.00 for the preservation of the Jubilee Theatre records; and

2. Authorize the execution of a Grant Agreement with the Texas State Library and Archives Commission for the Fiscal Year 2020 Grant; and

3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the amount up to $25,000.00 upon receipt of the grant.

 
DISCUSSION:

The Texas State Library and Archives Commission provides a competitive TexTreasures grant designed to help public libraries make their special collections more accessible for the people of Texas and beyond. The Fort Worth Public has applied for this grant in an amount up to $25,000.00 to support the arrangement, description, and preservation of the Jubilee Theatre records which were donated in 2016 to the Local History collection housed at the Central Library.  These records document a significantly unique portion of history for Fort Worth and the African-American community that is under-represented in performing arts.   They are of vital historical importance to the Library's collection.  

The current state of the records, as they were donated, leaves them unsearchable and functionally unaccessible by the public.   The expertise of an archivist is needed to organize, preserve and assign descriptions of the records according to professional archival standards, enableing it to be cataloged and discoverable by the public through modern online search technology.  The grant would fund services of an archivist to complete this project.  The archivist will also identify items in the collection for future digitization and perform necessary copyright analysis on those items.  Such digitization would make these materials accessible from anywhere via the Library's online resources.

Once the project has been completed, an exhibit will be developed from the collection for display at the Central Library in conjunction with a public presentation.  Both the exhibit and the presentation will showcase the history of the Jubilee Theatre and its contribution to the community and the performing arts.  

Indirect costs are not submitted on the grant due to no payroll expenditures in the grant award.

This contract will be with a governmental entity, state agency or public institution of higher education: Texas State Library and Archives Commission.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the appropriation ordinance, funds will be available in the current grants operating budget, as appropriated of the Grants Operating Federal Fund.  This is a reimbursement grant.

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FROM
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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Manya Shorr (7706)
Additional Information Contact:
Marilyn Marvin (7708)

 
 
ATTACHMENTS
  84TEXTREASURES GRANT FY2020 _21001_AO19.docx