M&C Review


COUNCIL ACTION:  Approved on 2/12/2019 

DATE: 2/12/2019 REFERENCE NO.: **C-29037 LOG NAME: 21WRMC MONCRIEF LIGHTING RETROFIT
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of a Construction Contract with Dalworth Lighting and Electrical Services, LLC, in the Amount of $371,011.00, Including 7.5 Percent for the Owner's Construction Contingency Allowance, for the Lighting Retrofit of the Will Rogers Memorial Center's Moncrief Building and Watt Arena, Located at 3401 W. Lancaster Avenue, and Provide for Administrative Costs of $128,989.00 for a Total Project Cost of $500,000.00 (COUNCIL DISTRICT 7)


RECOMMENDATION:

It is recommended that the City Council authorize execution of a construction contract with Dalworth Lighting and Electrical Services, LLC, in the amount of $371,011.00, including 7.5 Percent for the Owner's Construction Contingency Allowance, for the lighting retrofit of the Will Rogers Memorial Center's Moncrief Building and Watt Arena, located at 3401 W. Lancaster Avenue, and provide for administrative costs of $128,989.00 for a total project cost of $500,000.00.

 
DISCUSSION:

It is the purpose of this M&C is to authorize execution of a construction contract with Dalworth Lighting and Electrical Services, LLC, in the amount of $371,011.00, including 7.5 Percent for the Owner's Construction Contingency Allowance, for the lighting retrofit of the Will Rogers Memorial Center's Moncrief Building and Watt Arena, located at 3401 W. Lancaster Avenue, and provide for administrative costs of $128,989.00 for a total project cost of $500,000.00.  The lighting retrofit will replace existing older lighting systems with higher preforming, energy efficient LED lighting systems.  This replacement will be coordinated with event schedules to minimize impact to the facility.

The City issued a Request for Proposals on September 13, 2018.  Pre-proposal meetings and site visits were conducted with interested contractors.  On October 11, 2018, the City received 5 responses from contractors:

   Dalworth Lighting and Electrical Services, LLC
   308 Construction, LLC
   Clear Blue Energy Corporation
   All-Fair Electric, Inc.
   Basecom, Inc.

Only two offerors, Dalworth Lighting and Electrical Services, LLC and 308 Construction, LLC, provided the required Post Proposal–Pre Award Submittals to be further evaluated by the City.  These proposals were reviewed by members of the Public Events Department, the Office of Business Diversity and the Property Management Department.  Based on this review, the selection team recommends award of the construction contract to Dalworth Lighting and Electrical Services, LLC.

SCORING MATRIX TABLE:

Lighting Retrofit

Dalworth Lighting and Electrical Services, LLC

308 Construction LLC

Proposed Price

60

57

MWBE Score

8

5

Proposed Schedule

10

4

Reputation / Experience

3

6

Past Relationship With City

5

5

TOTALS

86

77

The overall project budget for the Project is as follows:

Will Rogers Memorial Center's Moncrief Building and Watt Arena

TOTALS

Construction Contract (Including 7.5% Owner's Construction Contingency Allowance)

$371,011.00

Project Administration Cost (Project Management, Testing, Contingency, Etc.)

$128,989.00

PROJECT TOTAL

$500,000.00


In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building and Trade Permit Fees are waived for this project.

Construction is anticipated to start in Spring 2019, with an anticipated completion date during the Summer of 2019.

M/WBE OFFICE - Dalworth Lighting and Electrical Services, LLC is in compliance with the City's M/WBE Ordinance by committing to 37%  M/WBE participation on this project. The City's M/WBE goal on this project is 8%.

The Will Rogers Memorial Center is located in COUNCIL DISTRICT 7.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital budgets, as appropriated, of Culture & Tour DFW Rev Sh Cap Funds, and that prior to an expenditure being made, the department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Roger Venables (6334)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  DalworthForm1295 Moncrief_Redacted.pdf
  WRMC Moncrief Bldg.pdf