M&C Review


COUNCIL ACTION:  Approved on 2/12/2019 

DATE: 2/12/2019 REFERENCE NO.: **C-29040 LOG NAME: 60WSTRAVA5-KHA
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment No. 5 to City Secretary Contract No. 37013 with Kimley-Horn and Associates, Inc., in the Amount of $589,800.00 for Water and Sanitary Sewer Main Relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 5 (TRV - Related Expenses Eligible for Reimbursement from the TRWD) (COUNCIL DISTRICTS 2 and 9)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of Amendment No. 5 to City Secretary Contract No. 37013 with Kimley-Horn and Associates, Inc. in the amount of $589,800.00 for Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 5.

 
DISCUSSION:

On April 15, 2008, (M&C C-22765) the City Council authorized an Engineering Agreement in the amount of $2,533,113.00 for water and sanitary sewer main relocations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 1.

The Engineering Agreement was subsequently revised by Amendment No. 1 (M&C C-25303, November 15, 2011) in the amount of $1,580,000.00 to provide for Phase 2A, Amendment No. 2 (M&C C-26276, May 21, 2013) in the amount of $1,896,000.00 to provide for Phase 2B, Amendment No. 3 (M&C C-26838, June 10, 2014) in the amount of $1,736,800.00 to provide for Phase 3 and Amendment No. 4 (M&C C-27628, February 16, 2016) in the amount of $1,596,900.00 to provide for Phase 4.

This Amendment No. 5 allows Kimley-Horn and Associates, Inc., to commence with the necessary design work for Phase 5.

The proposed scope of services for Trinity River Vision - Central City Project and the Trinity Uptown Service Area Phase 5 includes the following:

  • Design for the relocation of conflicting water and sanitary sewer mains to accommodate the USACE Channel Segment A project;
  • Construction phase services;
  • Right-of-Way and Easement Services;
  • Coordination meetings with TRV Management Team, TRV partners and Staff;
  • Design program management;

Kimley-Horn and Associates, Inc., proposes to provide the necessary additional services for a lump sum fee of $589,800.00. Staff considers the fee to be fair and reasonable for the scope of services proposed.

Upon approval of this amendment, the total of these water, sanitary sewer and major storm drain appropriations for the Trinity River Vision - Central City Project and the Trinity Uptown Service Area will be $41,007,000.

Of the $589,800.00 cost of this amendment, the amount of $481,640.00 is necessitated by the Trinity River Vision (TRV) Project while the remaining amount of $108,160.00 is non-TRV related. Having met its $26.6 million commitment to the TRV Project, the City will be reimbursed the amount of $481,640.00 by the Tarrant Regional Water District (TRWD) upon contract completion, in accordance with the provisions of the executed Interlocal Agreement between the City and the TRWD (City Secretary Contract No. 43425). Staff will record a receivable every month for reimbursable expenses and the TRV Program Manager in the Planning and Development Department will be responsible for collecting the full reimbursement from TRWD upon project completion. Available resources in the 2018 Water and Sewer Revenue Bonds Capital Project Fund will be used to provide interim financing until reimbursement occurs. Once reimbursement is received, the revenue will be receipted to the 2018 Water and Sewer Revenue Capital Project Fund.

M/WBE OFFICE: Kimley-Horn and Associates, Inc. agrees to maintain its initial M/WBE commitment of 25% that it made on the original agreement and extend and maintain that same M/WBE commitment of 25% to all prior amendments up to and Inclusive of this Amendment No. 5. Therefore Kimley-Horn and Associates, lnc. remains in compliance with the City's M/WBE Ordinance and attests to its commitment by its signature on the Acceptance of Previous M/WBE Commitment form executed by an authorized representative of its company.

This project is located in COUNCIL DISTRICT 2.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the Water and Sewer 2016 Bond Fund for Main Relocations for the Trinity River Vision - Central City and the Trinity Uptown Service Area Project.

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
Specially Funded Projects Fund 39007$5,809,128.00$0.00$5,809,128.00
Water & Sewer 2016 Bond Fund 56005$6,855,400.00$0.00$6,855,400.00
Water & Sewer 2015A Bond Fund 56007$6,167,423.00$0.00$6,167,423.00
Water Capital Fund 59601$14,404,709.00$0.00$14,404,709.00
Sewer Capital Fund - Legacy 59607 $7,769,673.00$0.00$7,769,673.00
Project Total$41,006,333.00$0.00$41,006,333.00

* Numbers rounded for presentation.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Liam Conlon (6824)

 
 
ATTACHMENTS
  60WSTRAVA5-KHA 1295 Form 2018-425646_Redacted.pdf
  60WSTRAVA5-KHA Map.pdf