M&C Review


COUNCIL ACTION:  Approved on 3/19/2019 - Ordinance Nos. 23607-03-2019 and 23608-03-2019

DATE: 3/19/2019 REFERENCE NO.: L-16192 LOG NAME: 21YMCA CALMONT LVT RISE
CODE: L TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Acquisition of 8201 Calmont Avenue from YMCA of Metropolitan Fort Worth, in the Amount of $245,500.00 and Pay Estimated Closing Costs Up to $3,000.00 for a Park and Community Center, Dedicate a Portion of the Property as Park Land, Authorize the Execution of a Lease Agreement with LVTRise, a Non-Profit Corporation, to Provide Programs and Services that Benefit the Community, and Adopt Appropriation Ordinances (COUNCIL DISTRICT 3)

RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize acquisition of fee simple interest in approximately 5.033 acres of land, more or less, and improvements, being all of Lot D, Block 6, West Plaza Addition, City of Fort Worth, Tarrant County, Texas, also known as 8201 Calmont Avenue, Tarrant County, Texas, 76107, from YMCA of Metropolitan Fort Worth, in the amount of $245,500.00 and pay estimated closing costs up to $3,000.00 for a park and community center in west Fort Worth; 2.  Authorize the City Manager or his designee to negotiate and execute a contract of sale and purchase agreement with YMCA of Metropolitan Fort Worth, in the amount of $245,500.00;  

3.  Authorize the City Manager or his designee to execute, accept, and record the appropriate closing documents to complete the transaction;

4.  Dedicate approximately 4.343 acres of land as Calmont Park, with the balance of land reserved for other use as determined by the City;  

5.  Authorize the City Manager or his designee to negotiate and execute a Lease Agreement with LVTRise, a non-profit corporation, for use of property and improvements located at 8201 Calmont Avenue to provide programs and services that benefit the community;

6.  Adopt the attached ordinance increasing appropriations in the PACS Dedication Fees Fund in the amount of $500,000.00, from available funds, for the purpose of paying costs of parkland and recreational improvements; and

7.  Adopt the attached ordinance adjusting appropriations in the General Capital Projects Fund by reducing estimated receipts and appropriations in the Future Community Partnerships Project by $692,400.00 and increasing estimated receipts and appropriations in the LVTRise Project by  the same amount, for the purpose of paying acquisition and closing costs of non-parkland and funding the City's half of Phase I renovation of the buildings.

 
DISCUSSION:

The purpose of this M&C is to authorize the purchase of approximately 5.033 acres of land and improvements located at 8201 Calmont Avenue, Fort Worth, Texas 76116 owned by the YMCA of Metropolitan Fort Worth (YMCA) for use of the improvements as a community center, authorize the execution of a lease agreement with LVTRise to facilitate the delivery of programs and services that benefit the community, appropriate funding for facility renovation, capital maintenance, park improvements, and operating expenses, and dedicate 4.343 acres of the land as park land.

The LVTRise project is a cooperative effort by private companies, human service organizations and government agencies dedicated to improving the lives of people living in the Las Vegas Trail area. Entities participating in the project are committed to providing resources and financial support for LVTRise's program objectives that focus on education, public safety, delivery of social services, economic development, and health and wellness. The LVTRise non-profit was incorporated in late 2018 to take the lead in implementing the project and providing programming.

Property Acquisition:  The YMCA has agreed to sell the property to the City for $245,500.00, plus estimated closing costs in the amount of $3,000.00. The property includes approximately 5.033 acres of land, two buildings containing in the aggregate 12,650 square feet, a parking lot, and recreation amenities. The purchase price includes the removal of the existing swimming pool which will be completed by the YMCA prior to closing. Of the 5.033 acres of land and improvements being acquired, approximately 0.69 acre of land, as depicted on the attached site map, will be acquired with non-park funds and will not be dedicated park land and instead reserved for future growth opportunities aligned with the LVTRise project or other public purposes. Park Dedication Fees in the amount of $206,100.00 and Community Partnership Funds in the amount of $42,400.00 will be used for the purchase of the property.

Use of park dedication fees was determined to be appropriate in light of the stated purpose of the Neighborhood and Community Park Dedication Policy, which is the "provision of adequate park and recreational areas with needed facilities." (M&C G-14225R, M&C G-19470). In addition, with the estimated market value of the property being $1,680,000.00 according to a recent appraisal, value in excess of the purchase price more than provides the desired one-to-one match for expenditure of Community Partnership dollars.

Building Renovations and Site Improvements:   The existing building and site related improvements are in need of renovation in order to accommodate new programming needs, address ADA accessibility, and perform capital upgrades, including, but not limited to, roof and HVAC replacement. The total estimated cost for all building renovation and related site improvements is $3,200,000.00. However, in order to meet current LVTRise project objectives, building renovations and site improvements will take place in phases.

Phase I will include the renovation of one building containing approximately 5,625 SF, replacement of HVAC and roofs for both buildings, and park related site improvements. The building renovations included in Phase I have an estimated total budget of $1,300,000.00, which will be split equally between the City and LVTRise. Future building improvements will be proposed as funding becomes available. Park related site improvements would be paid out of the $270,610.00 in park dedication funds that are projected to remain after paying for park acquisition and related costs.

Design for Phase I building renovation and park improvements could begin as early as June 2019 with a completion of December 2019. The estimated date to commence construction would be May 2020 with a target completion date of April 2021.

Operating, Maintenance and Program Costs:  As a government agency partner in the LVTRise project, the City has committed $300,000.00 annually over the next three (3) years to fund a portion of the capital maintenance and operating expenses associated with the project. The City will utilize $130,000.00 of the annual amount to fund capital maintenance and repairs to the buildings and non-park site related improvements, and will contribute $170,000.00 toward building operating and programming expenses. LVTRise will be responsible for remaining operating and programming expenses.

In addition, through the Park and Recreation Department, the City will provide mowing and other park-type maintenance of grounds with the costs for FY2019 absorbed in the current budget, and full-year funding of $14,000.00 is to be allocated in the Park & Recreation Department's base budget beginning in FY2020.      

Phase I

Budget

City Contribution

LVTRise

Property Acquisition

$      248,500.00

$           248,500.00

Preliminary Feasibility and Conceptual Design Services

$        16,800.00

$             16,800.00

Survey

$          6,490.00

$               6,490.00

Capital Improvements

Renovation Cost

$   1,300,000.00

$           650,000.00

$    650,000.00

Park Development

$      270,610.00

$           270,610.00

Facility Maintenance, Repairs and Reserves

$      130,000.00

$           130,000.00

Programming and Operating Expenses

$      340,000.00

$           170,000.00

$    170,000.00

Totals

$   2,312,400.00

LVTRise Lease:  The property and improvements will be leased to LVTRise, who, as consideration for the lease, will be responsible for delivery of programs and services that align with the objectives of the LVTRise project and provide recreational opportunities for the community. In addition, LVTRise will be responsible for the general upkeep of the buildings, janitorial, pest control and utilities. The City will be responsible for capital maintenance and repairs to the building envelope, and major mechanical and electrical components. The term of the lease will be five (5) years with year to year renewal options with the City's consent.  

Adoption of the attached ordinances will:

        1.  Provide funding from Park Dedication Fees in the amount of $500,000.00 for the Park & Recreation Department (PARD) for costs of due diligence on the site and structures, property acquisition, and a portion of the costs of design and construction of recreational and support facilities typically associated with the development of traditional public park; and

        2.  Provide funding from Community Partnership Funds in the amount of $692,400.00 for acquisition of the reserved site and the design, administration, and construction costs associated with the renovation and repair of existing buildings and related infrastructure improvements.  

Note - Funding for the City's contribution toward the first year of annual operating and capital maintenance costs in the amount of $300,000.00 was included in adopted budget of the Neighborhood Services Department for FY2019.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital budgets, as appropriated, of the General Capital Projects Fund and the PACS Dedication Fees Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
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Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Roger Venables (6334)
Richard Zavala (5704)
Additional Information Contact:
David Creek (5744)

 
 
ATTACHMENTS
  LVTRise 1295-Signed_Redacted.pdf
  MC 21 YMCA CALMONT LVTRISE Non-Parkland Reservationdocx.pdf
  Rec 6- Park Dedication AO v2.docx
  Rec 7 - Gen Capital AO.docx
  YMCA Calmont Form 1295_Redacted.pdf