The Property Management Department (PMD) approached the Purchasing Division for assistance with buying an armored critical incident vehicle for the Police Department. Purchasing issued an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new unit. This bid was advertised in the Fort Worth Star-Telegram on October 31, 2018, November 7, 2018 and November 14, 2018. Nine vendors were solicited from the purchasing vendor database and two responses were received. Custom Armor Solutions dba MEC Development LLC was the apparent low bidder; however the unit (299D) offered is primarily used for construction purposes and did not meet requirements as specified and the bid was subsequently rejected.
Staff recommends awarding the purchase of the new unit to Ring Power Corporation, in an amount up to $315,000.00 based on low bid meeting all required specifications. The new Caterpillar 297D unit will be used by the Special Weapons and Tactics (SWAT) team as an armored tactical vehicle in all deployment incidents of terrorism, impending life-threatening conditions, mass gatherings, mass casualty incidents, barricaded persons, counter drug activities, man-made or natural disasters as well as incidents involving exposure to hazardous materials and explosives. The new unit is an addition to the fleet and will be used for all council districts to enhance the City of Fort Worth's home land security . This purchase is funded by the Homeland Security Grant Program - Urban Area Security Initiative 2017(UASI) Grant. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new unit upon acceptance and delivery to the 2500 Brennan Avenue facility.
BID TABULATION- (see attached)
TOTAL COST OF OWNERSHIP (TCO) - The total cost of ownership is not available for this type of unit.
PRICE ANALYSIS – There are no other units available within the fleet that are comparable with similar function, and design. Staff has reviewed the pricing and found it to be fair and reasonable based on current market values. An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
The unit will be delivered within 140 days after receipt of a purchase order.