M&C Review


COUNCIL ACTION:  Approved on 12/4/2018 - Ordinance No. 23479-12-2018

DATE: 12/4/2018 REFERENCE NO.: **G-19427 LOG NAME: 35POLICE FACILITY PROJECT SAVINGS
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Ordinance Increasing Estimated Receipts and Appropriations in the CCPD Capital Projects Fund in the Amount of $1,022,021.97 from Project Savings for Police Facility Improvements (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council adopt the attached ordinance increasing estimated receipts and appropriations in the CCPD Capital Projects Fund in the amount of $1,022,021.97, from project savings, for the purpose of funding police facility improvements.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to reallocate residual funding from CCPD-funded completed Police capital projects to fund other Police facility improvements.

The following police facility projects were completed at costs that were below their allocated budgets resulting in savings totaling an estimated $1,856,308.97.

Project

Total Allocated

Remaining Funds

M&C Authorization

A. Heliport

$5,200,000.00

$834,287.00

9/11/18

B. North Division

$14,000,000.00

$997,000.00

Consider 12/4/18

C. Bob Bolen Shell

$650,000.00

$12,089.50

    Consider 12/4/18

D. 350 Basement

$658,000.00

$12,932.47

Consider 12/4/18

Total

$20,508,000.00

$1,856,308.97*

*In addition, the West Patrol Division project is nearing completion and is projected to realize savings of approximately $500,000.00.  A separate M&C will be brought forward to reprogram that funding after the project is complete and the final residual amount has been calculated.

Residual funds from the heliport project were previously allocated for renovations at the Police Tactical Center (M&C C-28847), leaving a total of $1,022,021.97 in savings available for other Police facility needs.  Approval of this M&C will authorize reallocating savings from the North Division Patrol facility construction project at 8755 N Riverside Drive, the Bob Bolen Administration shell space project at 505 W. Felix Street, and the 350 W. Belknap Basement renovation project.  

The Police Department proposes to utilize the project savings of $1,022,021.97 to fund improvements to the Auto Pound Crime Scene secure bays and SEER vehicles and equipment storage. The Auto Pound improvement project is estimated to cost $1,000,000.00. Any remaining funds will be used toward the Northwest Patrol Division consolidation project.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available as appropriated of the CCPD Capital Projects Fund. Prior to an expenditure being incurred, the Police Department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    36001 0350420 4926001 P00050         $1,022,021.97

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    36001 0350420 4926001 100108         $997,000.00
    36001 0350420 4926001 100530         $12,089.50
    36001 0350420 4296001 100529         $12,932.47

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Joel Fitzgerald (4231)
Additional Information Contact:
Anna Benavides (4266)

 
 
ATTACHMENTS
  35POLICE FACILITY PROJECT SAVINGS 36001 AO19.docx