The Property Management Department (PMD) approached the Purchasing Division for assistance with buying seven suburban vehicles. The Fire Department will use the 2019 Chevrolet suburban vehicles to respond to emergencies as well as transport fire department tools, equipment and gear. Property Management Fleet obtained cooperative quotes for cost comparison between cooperative suburban vendors. Below is a summary of the quotes received.
|Caldwell Country Chevrolet||BuyBoard 521-16||$362,426.00|
|Reliable Chevrolet||Tarrant County||$363,598.06|
|Jerry's GM LLC||Tarrant County||$370,706.00|
Staff recommends awarding the purchase of all seven vehicles to Caldwell Country Chevrolet in an amount up to $362,426.00. This combination represents the lowest cost for each model selected meeting all specifications. All seven vehicles shall be replacements for outdated and unreliable vehicles that can no longer be economically maintained. Staff certifies that the new vehicles are expected to operate satisfactorily during their service life for each new vehicle. Warranty information, manufacturer's Statement of Origin and original sales invoice will accompany the new vehicles upon acceptance and delivery to the 4100 Columbus Trail facility.
TOTAL COST OF OWNERSHIP (TCO) - Over their service life of ten years the total cost of ownership for all seven trucks will be $607,475.00.
PRICE ANALYSIS - There is no previous purchase history for units with these specific configurations. Staff has reviewed the prices and found them to be fair and reasonable based on current market values.
An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a cooperative purchasing agreement satisfies State laws requiring that the local government seek competitive bids for purchase of the item. Buyboard contracts have been competitively bid to increase and simplify the purchasing power of local government entities across the State of Texas.
M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
The units will be delivered within 120 days after receipt of a purchase order.