M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 

DATE: 12/11/2018 REFERENCE NO.: **C-28966 LOG NAME: 202018 ON CALL LAND SURVEYING SERVICES
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Contracts for On-Call Land Surveying Services with Gorrondona & Associates, Inc., Lamb-Star Engineering, L.P., Pacheco Koch Consulting Engineers, Inc., Shield Engineering Group, LLC and Surveying and Mapping, LLC Each with an Initial Term of Two Years and a Fee Not to Exceed $1,000,000.00 Per Firm Per Term and each with a Renewal Option for an Additional Two-Year Term (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of contracts for on-call land surveying services with Gorrondona & Associates, Inc., Lamb-Star Engineering, L.P., Pacheco Koch Consulting Engineers, Inc., Shield Engineering Group, LLC and Surveying and Mapping, LLC each with an initial term of two years and a fee not to exceed $1,000,000.00 per firm per term and each with a renewal option for an additional two-year term.

 
DISCUSSION:

The Transportation and Public Works Department solicited firms to provide on-call land surveying services as a supplement to City staff in order to accommodate peak periods in land surveying requests.

A Request for Qualifications (RFQ) was published for these services in the Fort Worth Star-Telegram in August, 2018. The Department received Statements of Qualifications (SOQ) for professional services from 19 firms to provide land surveying services. Each firm was evaluated based upon pre-established selection criteria including qualification of personnel, experience and performance on previous City contracts and availability. An inter-departmental committee selected as most qualified and recommends the following firms for contract approval: Gorrondona & Associates, Inc., Lamb-Star Engineering, L.P., Pacheco Koch Consulting Engineers, Inc., Shield Engineering Group, LLC, and Surveying and Mapping, LLC.

Funding for the on-call land surveying services will be provided through various project funding sources.

The term of each contract is two-years with one two-year renewal option. The City has the option to extend the term of the agreements or the renewal period, as necessary, for the firm to complete work on any assignment issued prior to the expiration of the agreement including adjustments to the assignment's purchase order amount. The biennial amount of each contract is up to $1,000,000.00.

The Office of Business Diversity in conjunction with the Transportation and Public Works Department has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE firms on this project. Lamb-Star Engineering, L.P., Pacheco Koch Consulting Engineers, Inc., Gorrondona & Associates, Inc. and Shield Engineering Group, LLC are certified SBE firms. Surveying and Mapping, LLC is also being recommended for an award.

This is for ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation, funds are available in the current capital budgets, as appropriated, of the various Capital Improvement Program Funds, and that prior to an expenditure being made, the department has the responsibility to validate the availability of funds.

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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Roy Teal (7958)

 
 
ATTACHMENTS
  Form 1295 Lamb-Star (Survey) 2018-427960_Redacted.pdf
  Gorrondona 1295 (survey) 2018-427638_Redacted.pdf
  Pacheco 1295 (survey) 2018-428508_Redacted.pdf
  SaM 1295 (survey) 2018-428750_Redacted.pdf
  Shield 1295 (survey) 2018-428706_Redacted.pdf