Authorize Execution of Amendment No. 2, in the Amount of $172,000.00 to the Professional Services Agreement with Halff Associates, Inc., for Channel Inventory and Mapping for a Revised Contract Amount of $1,472,000.00 and an Extension of the Contract Term, and Authorize Transfer of Funds (ALL COUNCIL DISTRICTS)

It is recommended that the City Council:

1. Authorize transfer of $172,000.00 in previously appropriated funds in the Stormwater Capital Projects
    Fund (52002) from available funds to the GIS Data Management Project (P0013), Data Collection and
    Asset Management Project (100429); and

2. Authorize execution of Amendment No. 2 in the amount of $172,000.00 to the Professional Services
    Agreement with Halff Associates, Inc., as renewed, City Secretary Contract No. 48490-A1R1 for
    Channel Inventory and Mapping Project for a revised contract amount of $1,472,000.00 and extend
    the contract term by 18 months.

The purpose of this Mayor and Council Communication is to authorize Amendment No. 2 to the Professional Services Agreement with Halff Associates, Inc., for additional time and funding to modify the Channel Inventory scope of work to include the condition assessment of Stormwater drainage channels and structures and to extend the contract term by an additional 18 months. The original agreement was approved by City Council on December 6, 2016 (M&C C-28006), in the amount $800,000.00 and was renewed and amended (September 28, 2018) resulting in a total contract amount not to exceed $1,300,000.00.

The modifications to the original scope of work will include collecting information needed for the City's existing Stormwater Channel Rating as well as developing a condition rating for channel structures and assessing condition at all locations visited during the contract. By better understanding the condition of the Channels and their associated structures both engineers and field personnel can make better life-cycle decisions about asset repair and maintenance for prioritizing resources.

Halff Associates, Inc., agrees to provide the additional services for $172,000.00 bringing the total contract amount to $1,472,000.00.

This contract will have no impact on the Stormwater annual operating budget.

M/WBE Office - Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to 18% SBE participation on Amendment No. 2 on this project. The City's SBE goal on Amendment No. 2 is 18%.

This project is located in ALL COUNCIL DISTRICTS.