M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 - Ordinance No. 23511-12-2018

DATE: 12/11/2018 REFERENCE NO.: **C-28978 LOG NAME: 60WSP18CIPC4-HALFF
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Engineering Agreement with Halff Associates, Inc., in the Amount of $492,962.00 for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contract 4 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
     Water and Sewer Capital Projects Fund in the amount of $347,629.00 from available funds; and

2.  Authorize execution of an Engineering Agreement with Halff Associates, Inc. in the amount of
     $492,962.00 for combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2,
     Contract 4 project (City Project No. 101451).

 
DISCUSSION:

This Mayor and Council Communication is to authorize the preparation of plans and specifications for water and/or sanitary sewer and paving improvements as indicated below for 2018 CIP Year 2, Contract 4 on the following streets:

StreetFromToScope
Belle Avenue NW 23rd StreetHanna AvenueWater/Paving
Ellis AvenueNW 37th StreetNW 38th StreetSewer/Paving
Lincoln AvenueGrand AvenueW. Northside DriveWater/Paving
Lincoln AvenueW. Northside DriveW. Central AvenueWater/Paving
NW 23rd StreetBelle AvenueDodge AvenueWater/Sewer/Paving
NW 25th StreetHanna AvenueW. Long AvenueWater/Sewer/Paving
NW 26th StreetLyndon AvenueMacie AvenuePaving
Clinton AvenueNW 14th StreetNW 20th StreetWater/Paving
N Houston StreetW. Northside DriveW. Central AvenueWater/Paving

Transportation and Public Work's portion of the contract is $264,479.00.

Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018).

The Water Department's portion of the contract is $228,483.00 and will be funded from the Water and Sewer Capital Projects Fund.

In addition to the contract amount, $234,759.00 (Water: $93,889.00; Sewer: $25,257.00; Paving: $115,613.00) is required for project management, utility coordination and material testing.

The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

This project will have no impact on the Transportation and Public Works' annual operation budget nor on the Water Department's operating budget when completed. Design is expected to start in January 2019 and be completed by December 2019. Construction should commence in March 2020 and completed in Summer of 2021.

M/WBE OFFICE: Halff Associates, Inc., is in compliance with the City's BDE Ordinance by committing to 13 percent SBE participation on this project. The City's SBE goal on this project is 10 percent.

The project is located in COUNCIL DISTRICT 2.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget as appropriated of the 2018 Bond program. In addition, upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Projects Fund. The Fiscal Year 2019 Water Operating Budget includes appropriations of $23,865,180.00 for the purpose of providing Pay-As-You-Go Funding for Water Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $22,548,840.00. The Fiscal Year 2019 Water Operating Budget includes appropriations of $35,856,873.00 for the purpose of providing Pay-As-You-Go Funding for Sewer Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $33,599,042.00.

Funding for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contract 4 as depicted below:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
Water & Sewer Capital Projects Fund 56002$0.00$347,629.00$347,629.00
2018 Bond Program Fund 34018$380,092.00$0.00$380,092.00
Project Total$380,092.00$347,629.00$727,721.00

* Numbers rounded for presentation.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Liam Conlon (6824)

 
 
ATTACHMENTS
  60WSP18CIPC4-HALFF Map 1.pdf
  60WSP18CIPC4-HALFF Map 2.pdf
  60WSP18CIPC4-HALFF Map 3.pdf
  60WSP18CIPC4-HALFF_56002_AO19.docx
  Form 1295 Certificate 100440928 Halff 2018-425995_Redacted.pdf