M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 

DATE: 12/11/2018 REFERENCE NO.: **C-28972 LOG NAME: 38MUNICIPAL COURT CONTRACT TERMINATION AGREEMENT
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of a Termination and Release Agreement with Journal Technologies, Inc., in the amount of $400,000.00 to Settle All Claims Related to City Secretary Contract 46477, as amended (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the City Manager to execute a Termination and Release Agreement with Journal Technologies, Inc., for the settlement of all claims related to City Secretary Contract No. 46477, as amended;

2.  Authorize the payment in the amount of $400,000.00 to Journal Technologies, Inc., in settlement of all claims related to and including work performed in connection with City Secretary Contract No. 46477, as amended.

 
DISCUSSION:

On January 27, 2015, City Council approved a contract with Journal Technologies, Inc., (Journal) to build and provide a new case management system for the Municipal Court (M&C C-27165). The contract with Journal was executed on March 2, 2015 (City Secretary Contract No. 46477).

During the project, Court Staff determined that a number of processes needed to be reviewed and revised before such an ambitious project could be successfully completed. A Municipal Court Governance Committee was established to review the issues with the court processes and to make recommendations on how to proceed. The Committee consisted of two Assistant City Managers, the City Attorney's Office, the Directors for the IT and Municipal Court Services Departments, and staff members from Municipal Court and IT. After reviewing all of the issues, it was recommended that the contract be terminated. On April 25, 2018, the termination notice was sent. The City and Journal immediately began good-faith discussions in order to settle any and all claims related to the work already performed under the Contract. The parties have agreed, subject to Council approval, to settle all claims related to the termination of the contract for $400,000.00.

Staff recommends approval of the execution of a termination and release agreement. Because the payment is related to work performed pursuant to a contract for the purchase of a computer system, including computer software and imaging systems, for the Fort Worth Municipal Court, funding for this payment will come from the Municipal Court Technology Fund.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that are available in the Court Technology Fees Project within the Special Purpose Fund. Prior to this expenditure being incurred, the Municipal Court Department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount
    25002 0380412   S00095 S0001   2019   $400,000.00

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Valerie Washington (6199)
Originating Department Head:
Theresa Ewing (7461)
Additional Information Contact:
Jo Ann Pate (6259)

 
 
ATTACHMENTS
  1295 - Journal Technologies_Redacted.pdf