M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 

DATE: 12/11/2018 REFERENCE NO.: **C-28968 LOG NAME: 20PARKING CONTRACT AMENDMENT
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Amendment to City Secretary Contract No. 47778 with Parkeon, Inc., to Increase the Annual Contract Amount to $300,000.00 for Parking Equipment and Services (COUNCIL DISTRICTS 7 and 9)


RECOMMENDATION:

It is recommended that the City Council authorize execution of an amendment to City Secretary Contract No. 47778 with Parkeon, Inc., to increase the annual contract amount to $300,000.00 for parking equipment and services.

 
DISCUSSION:

On March 1, 2016, (M&C P-11839) City Council authorized the execution of an agreement with Parkeon, Inc., in an estimated, not to exceed amount of $160,000.00 for parking equipment and services for the Transportation and Public Works Department. The initial term of the agreement began on March 2, 2016, and ends on March 1, 2019. The agreement allows for two additional one-year terms at the City's option. This agreement allows the City to purchase parking meters and services on an as-needed basis at unit pricing.

On May 5, 2018, (M&C G-19283) City Council approved adoption of an appropriation ordinance in the amount of $190,000.00, including $115,000.00 for a capital transfer, to fund the addition of metered parking in the West 7th Urban Village District. City staff was able to purchase the necessary equipment and services to install the metered parking in the West 7th Urban Village District, however, the existing agreement does not have enough capacity to absorb the one-time purchase in addition to the regular needs under the existing agreement. Thus, the authority approved under M&C P-11839 must be increased to authorize an amendment to the agreement with Parkeon, Inc., to allow the City to purchase additional equipment and services for the remaining term of the agreement.

This agreement was originally entered into after a Request for Proposal process. The increase in contract authority is required under Section 2-9 of the City Code.  However, this increase is not considered a change order pursuant to Section 252.048 of the Texas Local Government Code because the original unit prices under the agreement are not increasing and because the total amount of $160,000.00 was an estimated cap and not connected to the proposals.  

Parking meters for the West 7th Urban Village District are located in COUNCIL DISTRICTS 7 and 9.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations, funds will be available in the current capital budget as appropriated, of the Municipal Parking Capital Projects Fund and in the current operating budget as appropriated of the Municipal Parking Operating Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

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FROM
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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Steve Cooke (7801)
Additional Information Contact:
Peter Elliott (7977)

 
 
ATTACHMENTS
  Form 1295 Signed_Redacted.pdf