M&C Review


COUNCIL ACTION:  Approved on 2/5/2019 

DATE: 2/5/2019 REFERENCE NO.: **C-29026 LOG NAME: 21FIRE STATION 26 DESIGN
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of an Architectural Design Contract in the Amount of $419,138.00, Including $4,500.00 of Reimbursable Expenses, with Komatsu-Rangal, Inc., d/b/a  Komatsu Architects for Design and Construction Administration Services for Fire Station No. 26 Located at 6124 South Hulen Street, Estimated Total Cost for the Project, Including, Design, Construction, and Other Costs is $5,341,000.00 (2018 Bond Program) (COUNCIL DISTRICT 6)


RECOMMENDATION:

It is recommended that the City Council authorize execution of an architectural design contract in the amount of $419,138.00, including $4,500.00 of reimbursable expenses, with Komatsu-Rangal, Inc., d/b/a Komatsu Architects for design and construction administration services for Fire Station No. 26 located at 6124 South Hulen Street.

 
DISCUSSION:

The purpose of this M&C is to authorize execution of an architectural design contract in the amount of $419,138.00, including $4,500.00 of reimbursable expenses, with Komatsu-Rangal, Inc., d/b/a Komatsu Architects for design and construction administration services for Fire Station No. 26 located at 6124 South Hulen Street.

Proposition D, Fire Safety Improvements, of the 2018 Bond Program authorized the demolition of existing Fire Station No. 26 and the design and construction of a new fire station on the same site, in the amount of $5,341,000.00.

A request for Statements of Qualifications (SOQ) was advertised in the Fort Worth Star-Telegram on August  2, 2018.  The SOQs were due August 30, 2018.  The City received 6 SOQs from qualified architectural firms, however one firm withdrew its SOQ because of their recently increased work load.  The selection team included representatives of the City of Fort Worth Fire Department, M/WBE Office and Property Management Department.  The firms submitting SOQs were:

   Brown Reynolds Waterford Architects, Inc.
   GFF Architects
   Komatsu-Rangel, Inc. dba Komatsu Architecture
   RPGA Design Group, Inc.
   Randal Scott Architects
   VLK Architects, Inc.


After reviewing the SOQs, the selection team met and selected 3 of the 6 firms for interviews based on their rankings in a qualifying matrix.  The following is a summary of the results of the interview process:    





Criteria

Komatsu-Rangel, Inc. dba Komatsu Architecture

RPGA Design Group, Inc.

Randall Scott Architects

Project Management

30

27

26

Technical Approach

40

38

38

Qualifications & Experience

10

10

10

Experience with City

8

10

5

SBE Score

5.5

6.0

5.0

TOTAL

93.5

91

84

Based on the review of SOQs and interviews, the selection team recommends that City Council authorize execution of an Architectural Services Agreement with Komatsu-Rangel, Inc., d/b/a Komatsu Architecture for design of the new Fire Station 26.

Estimated Costs:  The estimated project costs for Fire Station 26 are as follows:    

FIRE STATION 26 - PROJECT COSTS

Cost

Design Fees

$419,138.00

Construction Fees (Inc. 7.5% Owner's Contingency Allowance)

$4,264,273.00

Project Management, Bid Advertisement, Materials Inspection, Site Utilities, Contingency, etc.

$653,089.00

PROJECT TOTAL

$5,341,000.00

This project is included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with this project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (M&C G-19306) and subsequent events taken by the Mayor and Council.

Schedule - Construction is planned to begin during the fourth quarter of the calendar year of 2019 with an anticipated completion date during the second quarter of the calendar year of 2021.

M/WBE Office - Komatsu/Rangel Inc., d/b/a Komatsu Architecture, Inc., is in compliance with the City's BDE Ordinance by committing to 22.00% SBE participation on this project. The City's SBE goal on this project is 15%. Additionally, Komatsu/Rangel Inc., d/b/a Komatsu Architecture, Inc., is a certified M/WBE firm.

In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building, Trade Permit, Street Closure Fees and Urban Forestry Fees are waived for this project.

Fire Station 26 is located in COUNCIL DISTRICT 6.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available as appropriated of the 2018 Bond Fund. Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
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Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Roger Venables (6334)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  Firestation 26.pdf
  Form 1295 Certificate FS 26 - Komatsu_Redacted.pdf