M&C Review


COUNCIL ACTION:  Approved on 1/15/2019 

DATE: 1/15/2019 REFERENCE NO.: **C-28987 LOG NAME: 20HERTZ LEASE 2018
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Three-Year Lease with a Two-Year Renewal Option with the Hertz Corporation for Office Space and Parking Spaces at the Municipal Parking Garage Located at 917 Taylor Street at an Annual Rent of $46,851.48 the First Year (COUNCIL DISTRICT 9)

RECOMMENDATION:

It is recommended that the City Council:  

1.  Authorize the City Manager or his designee to execute a lease with the Hertz Corporation for approximately 914 square feet of office space at an annual rent of $18,051.48 the first year and 20 parking spaces at an annual rent of $28,800.00, at the Municipal Parking Garage Premises, 917 Taylor Street; and

2.  Authorize a three-year term for the lease beginning December 1, 2018, with an option to extend for one additional two-year term.

 
DISCUSSION:

The Hertz Corporation (Hertz) currently leases 914 square feet of office space at $19.75 per square foot and 20 parking spaces at $110.00 per space in the Municipal Parking Garage, 917 Taylor Street, for a car rental facility.  The lease expired November 30, 2018, and staff recommends entering into a new lease.  The term of the lease will be three years beginning on December 1, 2018, and ending November 30, 2021.  The lease also includes one additional two-year term through November 30, 2023 upon the City's receipt of a written notice from Hertz at least 60 days prior to expiration of the lease's initial term.

This lease provides for 914 square feet of office space and 20 parking spaces at a total annual rent of $46,851.48 for the first year. The rent will be paid monthly in the amount of $3,904.29, which is $1,504.29 per month for the office space and $2,400.00 for the parking spaces. Six of the parking spaces are contiguous spaces on Level 1A and the remaining fourteen of the parking spaces are non-contiguous spaces on the sixth floor of the parking garage and in the Motor Pool Lot in the 900 block of Taylor Street.

Under the lease, rent will increase for the office space to $20.34 per square foot in the second year of the initial term and will increase to $20.95 per square foot on the third year of the initial term. The lease of the parking spaces will increase to $120.00 per space starting in the first year of the new lease.  If the lease is renewed, the rent for the parking spaces and office space shall remain the same as outlined in the third year of the initial term.

This lease is located in COUNCIL DISTRICT 9.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that the Transportation and Public Works Department, Parking Services Division, is responsible for the collection and deposit of funds due to the City.



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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Steve Cooke (5134)
Additional Information Contact:
Peter Elliott (7977)

 
 
ATTACHMENTS
  1295 Form-Hertz_Redacted.pdf
  Hertz Parking Spaces.pdf