M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 - Ordinance No. 23512-12-2018

DATE: 12/11/2018 REFERENCE NO.: **C-28979 LOG NAME: 60WSP2014CIPY3C1-JLB
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Contract with JLB Contracting, LLC, in the Amount of $9,361,366.64 for Combined Street Paving Improvements and Water and Sanitary Sewer Main Replacements for 2014 CIP Year 3, Contract No. 1 and Area Water System Improvements Located on Various Streets in the Ridglea North Neighborhood and Adopt Appropriation Ordinance (2014 Bond Program) (COUNCIL DISTRICT 3)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
     Water and Sewer Capital Projects Fund in the amount of $7,004,793.00 from available funds; and

2.  Authorize execution of a contract with JLB Contracting, LLC, in the amount of $9,361,366.64 for
     Combined Street Paving Improvements and Water and Sanitary Sewer Main Replacements for
     2014 CIP Year 3, Contract No. 1 and Area Water System Improvements (City Project No. 02693).

 
DISCUSSION:

This Mayor and Council Communication (M&C) is to authorize a construction contract for water and/or sanitary sewer and paving improvements on approximately 7.66 lane miles for the 2014 CIP Year 3, Contract 1 (14CY3C1) and the Area Water System Improvements (AWSI) as identified on the following streets:

StreetTypeFromToScope
Tex Boulevard14CY3C1Greenway RoadCalmont AvenueWater/Sewer/Paving
Olive Place14CY3C1Hemsell DriveCurzon AvenueWater/Sewer/Paving
Mary's Lane14CY3C1Greenway RoadGarland AvenueWater/Sewer/Paving
Malvey Avenue14CY3C1Bryant Irvin RoadHalloran StreetWater/Paving
Locke Avenue14CY3C1Bryant Irvin RoadHalloran StreetWater/Paving
Halloron Street14CY3C1Camp Bowie BlvdMalvey AvenueWater/Sewer/Paving
Tex BoulevardAWSIGreenway RoadW. Elizabeth LaneWater/Sewer/Paving
W. Elizabeth LaneAWSIOlive PlaceTex BoulevardWater/Paving
Garland AvenueAWSISappington PlaceBigham BoulevardWater/Sewer/Paving
Curzon AvenueAWSILackland RoadMary's LaneWater/Sewer/Paving
Curzon AvenueAWSIBigham BoulevardEdgehill RoadWater/Paving
Calmont AvenueAWSITex BoulevardBigham BoulevardWater/Sewer/Paving
Ridglea AvenueAWSIKenwick AvenueLocke AvenueWater/Paving
Ridglea AvenueAWSIDarwood AvenueMalvey AvenueWater/Paving
Locke AvenueAWSISappington PlaceOlive PlaceWater/Pavement Repair

AWSI is the first of a two part project to alleviate complaints of low water pressure from customers located in the western part of the Westside 2 Pressure Plane (WS2PP) by transferring a portion of the existing WS2PP to the adjacent Westside 3 Pressure Plane which is located to the west and has a higher operating pressure, in order to increase water pressure in the indicated areas. The pressure plane transfer will be operational when the second project is completed in 2021.

Pavement Improvements on the 14CY3C1 streets are part of the 2014 Bond Program.

The Transportation and Public Works Department and Water Department will share the cost of the pavement rehabilitation to be conducted on Curzon Avenue (Lackland Road to Mary's Lane), Garland Avenue (Sappington Place to Mary's Lane) and Tex Boulevard (Greenway Road to W. Elizabeth Lane).

The Water Department is responsible for the cost of the pavement rehabilitation on Calmont Avenue, Curzon Avenue (Bigham Boulevard to Edgehill Road), Garland Avenue (Mary's Place to Bigham Boulevard), W. Elizabeth Lane (Olive Place to Tex Boulevard) and concrete pavement restoration on Ridglea Avenue (Malvey Avenue to Darwood Avenue and Locke Avenue to Kenwock Avenue).

The Transportation and Public Works Department's share on this contract is $3,277,089.24 which is available in the General Capital Projects and 2014 Bond Program Funds (CPN C02693).

The Water Department's share on this contract of $6,084,277.40 will be available in the Water and Sewer Capital Projects Fund of the project (CPN C02693).

The project was advertised for bid on May 31, 2018 and June 7, 2018 in the Fort Worth Star−Telegram. On September 27, 2018, the following bids were received:

BidderAmountTime of Completion
JLB Contracting, LLC$9,361,366.64730 Calendar Days
Stabile & Winn, Inc$9,464,808.25
Ark Contracting Services, LLC$10,083,760.25
McClendon Construction Company, Inc.$10,218,459.00
Jackson Construction Ltd.$11,210,388.00

In addition to the contract amount, $1,259,891.00 (Water: $491,409.00, Sewer: $173,866.00, TPW: $594,399.00) is required for project management, material testing and inspection and $444,887.00 (Water: $195,895.00, Sewer: $59,345.00, TPW: $189,647.00) is provided for project contingencies.

This project will have no impact on the Transportation and Public Works annual operation budget nor on the Water Department's operating budget when completed. Construction is expected to start in January 2019 and be completed by March 2021.

The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

M/WBE OFFICE – JLB Contracting, LLC is in compliance with the City's BDE Ordinance by committing to 5 percent MBE participation and documenting good faith effort. JLB Contracting, LP identified several subcontracting and supplier opportunities. However, the firms contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 25 percent.

The project is located in COUNCIL DISTRICT 3.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget as appropriated of 2014 Bond Program and General Capital Projects and upon approval of the above recommendations and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Projects Fund. The Fiscal Year 2019 Water Operating Budget includes appropriations of $23,865,180.00 for the purpose of providing Pay-As–You-Go funding for Water Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $16,739,855.00. The Fiscal Year 2019 Water Operating Budget includes appropriations of $35,856,873.00 for the purpose of providing Pay-As-You-Go funding for Sewer Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $29,706,666.00.

Appropriations for the Water, Sanitary Sewer and Paving Improvements for 2014 CIP Year 3, Contract 1 and Area Water System Improvements Project by Fund will consist of the following:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
2014 Bond Program Fund 34014$3,793,753.00$0.00$3,793,753.00
General Capital Projects - 30100$700,000.00$0.00$700,000.00
Street Improvement COs Residuals – 39412$816,282.00$0.00$816,282.00
2008 Bond Program Residuals – 39411$623,376.00$0.00$623,376.00
Water Capital Fund 59601$2,658,571.00$0.00$2,658,571.00
Sewer Capital Fund - Legacy 59607 $139,496.00$0.00$139,496.00
Water & Sewer Capital Projects Fund 56002$0.00$7,004,793.00$7,004,793.00
Project Total$8,731,478.00$7,004,793.00$15,736,271.00

*Numbers rounded for presentation purposes.

*Please note $4,304,774.55 has been encumbered and spent for the 2014 CIP Year 3, Contract 2 project.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Liam Conlon (6824)

 
 
ATTACHMENTS
  60WSP2014CIPY3C1-JLB _56002_AO19.docx
  60WSP2014CIPY3C1-JLB 1295 2018-418884_Redacted.pdf
  60WSP2014CIPY3C1-JLB Map 1.pdf
  60WSP2014CIPY3C1-JLB Map 2.pdf