City departments will use this Agreement for the rental of various types, sizes, makes and models of automobiles, sport utility vehicles, vans and pickup trucks. Vehicles will be used by Staff traveling to conduct official City business in-town and out-of-town. The City will have the ability to select vehicles that best fit the needs for the assigned duties.
M/WBE OFFICE – A MBE/SBE goal is not assigned when purchasing from an approved purchasing cooperative or public entity.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. Tarrant County Cooperative Contracts have been competitively bid to increase and simplify the purchasing power of government entities.
PRICE ANALYSIS - The unit prices range from 15 percent higher to 15 percent lower than the unit prices in the current Agreement awarded in 2017 (M&C P-11990). No guarantee was made that a specific amount of services would be purchased. Staff certified that the prices offered are fair and reasonable.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval, this Agreement shall begin on December 5, 2018 and expire on September 26, 2019 to coincide with the Tarrant County contract.
RENEWAL OPTIONS -This Agreement may be renewed in accordance with the terms and conditions of Tarrant County Contract No. 2018-185 or applicable successive Tarrant County contracts for the same services at the City's option. This action does not require specific City Council approval provided that City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal terms.