M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 - Ordinance No. 23510-12-2018

DATE: 12/11/2018 REFERENCE NO.: **C-28975 LOG NAME: 602014CIPYR3CONTRACT9CO2-ARK
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Change Order No. 2 in the Amount of $220,805.70 and the Addition of 60 days to City Secretary Contract No. 50225 with Ark Contracting Services, LLC, for a Revised Contract Amount of $4,345,498.03 for 2014 CIP Year 3, Contract 9 and Adopt Appropriation Ordinance (COUNCIL DISTRICTS 8 and 9)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
     Water and Sewer Capital Projects Fund in the amount of $220,806.00 from available funds; and

2.  Authorize the execution of Change Order No. 2 to City Secretary Contract No. 50225 with Ark
     Contracting Services, LLC, in the amount of $220,805.70 and the addition of 60 calendar days for
     2014 CIP Year 3, Contract 9. (City Project No. C02696)

 
DISCUSSION:

On January 23, 2018 (M&C C-28543), the City Council authorized a contract with Ark Contracting Services, LLC, in the amount of $4,101,683.50 for 2014 CIP Year 3, Contract 9. The contract was subsequently revised by Change Order Number 1 in the amount of $23,008.83 authorized administratively on July 18, 2018.

Change Order No. 2 will provide for the replacement of the severely deteriorated water main on Marigold Avenue (Smilax Avenue to Oakhurst Scenic Drive), provide for a looped water system to Oakhurst Scenic Drive and the repaving of the roadway. Also, 60 additional calendar days will be provided on the project.

M/WBE OFFICE – Ark Contracting Services, LLC, agrees to maintain its initial MBE commitment of 1 percent that it made on the original contract and extend and maintain that same MBE commitment of 1 percent to all prior change orders up to and inclusive of this Change Order No. 2. Therefore, Ark Contracting Services, LLC remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous MBE Commitment form executed by an authorized representative of its company.

This project is located in COUNCIL DISTRICTS 8 and 9.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Projects Fund. The Fiscal Year 2019 Water Operating Budget includes appropriations of $23,865,180.00 for the purpose of providing Pay-As-You-Go Funding for Water Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $16,519,049.00.

Appropriations for 2014 CIP Year 3 Project as depicted below:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
2014 Bond Program Fund 34014$2,512,085.00$0.00$2,512,085.00
2017A Water & Sewer Bond Fund 56011$1,996,119.00$0.00$1,996,119.00
2008 Bond Program Residuals Fund 39411$625,000.00$0.00$625,000.00
Street Improvements CO' s Residuals Fund 39412$816,282.00$0.00$816,282.00
Water Capital Fund 59601$1,573,579.00$0.00$1,573,579.00
Sewer Capital Fund - Legacy 59607 $685,948.00$0.00$685,948.00
Water & Sewer Capital Projects Fund 56002$0.00$220,806.00$220,806.00
Project Total$8,209,013.00$220,806.00$8,429,819.00

* Numbers rounded for presentation.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Walter Norwood (5026)

 
 
ATTACHMENTS
  602014CIPYEAR3CONTRACT9C02-ARK Map.pdf
  602014CIPYR3CONTRACT9CO2-ARK _56002_AO19.docx
  602014CIPYR3CONTRACT9CO2-ARK 1295 2018-417304_Redacted.pdf