M&C Review


COUNCIL ACTION:  Approved on 11/6/2018 

DATE: 11/6/2018 REFERENCE NO.: **C-28921 LOG NAME: 6060UC012018-WESTHILL
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Construction Contract with Westhill Construction, Inc., in the Amount of $800,000.00, for Utility Cut Repair Contract 2018 at Various Locations Throughout the City (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council Authorize execution of a contract with Westhill Construction, Inc., in the amount of $800,000.00, for Utility Cut Repair Contract 2018 and authorize up to three renewals.

 
DISCUSSION:

The work to be performed under this contract consists of utility street repairs which are necessary after main replacements and repairs are made by the Water Department's Field Operations crews. The Water Department is neither staffed nor equipped to perform some of the larger street repairs. This contract is necessary to maintain a reasonable repair schedule, minimize disruption to the public and ensure the street repairs do not adversely impact the life of the remaining street.

The project was advertised for bid on September 13, 2018 and September 20, 2018 in the Fort Worth Star−Telegram and on October 11, 2018, the following bids were received.

Bidder

Amount Time of Completion
Westhill Construction, Inc.$1,674,395.00365 Calendar Days

Staff has reviewed the bid and proposed unit prices and considers them to be fair and reasonable.

The bid documents included a stipulation that the total quantities listed may not reflect actual quantities and that the amount budgeted for the projects is $800,000.00. Payments will be made based on actual measured quantities. The bid documents also included a stipulation giving the City the option to renew this contract (subject to appropriated funding) up to three times under the same terms, conditions and unit prices.

M/WBE OFFICE:  Westhill Construction, Inc, is in compliance with the City's BDE Ordinance by committing to nine percent MBE participation on this project. The City's MBE goal on this project is eight percent.

This project is located in ALL COUNCIL DISTRICTS.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget, as appropriated, in the Fiscal Year 2019 operating budget of the Water and Sewer Fund. Prior to an expenditure being made, the department has the responsibility to validate the availability of funds. Future year appropriations are subject to Mayor and Council approval.

TO
    Fund Department
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Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
J. Chris Underwood (2629)

 
 
ATTACHMENTS
  60UC012018-WESTHILL 1295.pdf