M&C Review


COUNCIL ACTION:  Approved on 12/4/2018 

DATE: 12/4/2018 REFERENCE NO.: **C-28942 LOG NAME: 21FWCC BALLROOM LIGHTING UPGRADE
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Execution of Construction Contract with Basecom, Inc., in an Amount Not to Exceed $247,173.00, which Includes 7.5 Percent for the Owner's Construction Allowance, for the Fort Worth Convention Center Ballroom Lighting Upgrade, for a Total Anticipated Project Cost of $300,000.00 (COUNCIL DISTRICT 9)


RECOMMENDATION:

It is recommended that the City Council authorize execution of a construction contract with Basecom, Inc., in an amount not to exceed $247,173.00, which includes 7.5 percent for the owner's construction allowance, for the Fort Worth Convention Center Ballroom Lighting Upgrade, for a total anticipated project cost of $300,000.00.

 
DISCUSSION:

The purpose of this M&C is to authorize execution of a construction contract with Basecom, Inc., in an amount Not to Exceed $247,173.00,which includes 7.5 percent for the Owner's Construction Allowance, for the Fort Worth Convention Center Ballroom Lighting Upgrade, for a total anticipated project cost of $300,000.00.

The Fort Worth Convention Center offers more than 250,000 square feet of exhibit space, nearly 60,000 square feet of flexible meeting space and a 28,160 square foot ballroom.  As a part of the facility's ongoing capital improvements, the ballroom lighting will be upgraded to provide better quality lighting, require less maintenance and be more energy efficient.  A professional services agreement was administratively executed with Summit Engineering, Inc. in the amount of $23,500.00 to provide engineering design, construction documents and construction contract administration services.

The City issued a Request for Proposals (RFP) on August 9, 2018 and received two proposals for the upgrade project from electrical contractors.  These firms were:

        • All Fair Electric, Inc.
        • Basecom, Inc.

These two firms provided the Post Proposal–Pre Award Submittals to be further evaluated by the City.  These complete proposals were reviewed by members of the Public Events Department, Office of Business Diversity and the Property Management Department and were evaluated for best value based on the criteria set forth in the Request for Proposals.  The selection team recommends award of the construction contract to Basecom, Inc..

Criteria

Basecom, Inc.

All Fair Electric, Inc.

Proposed Price

60

47

M/WBE

5

8

Proposed Schedule

10

8

References & Experience

6

10

Past Relationship with City of Fort Worth

7

10

TOTAL

88

83


The overall project costs are expected to be as described in the table below:

FWCC BALLROOM LIGHTING UPGRADE

TOTALS

Engineering Design Services

$23,500.00

Construction Contract (Inc. 7.5% Owner's Construction Allowance)

$247,173.00

Project Administration Cost:  Project Management, Bid Advertisement, Materials Testing, Contingency, Etc.

$29,327.00

PROJECT TOTAL

$300,000.00


In accordance with Chapter 7, Article III, Section 7-47, Section 109.2.1 of the City Code, Building, Trade Permit and Urban Forestry Fees are waived for this project.

M/WBE OFFICE - Basecom Inc. is in compliance with the City's BDE Ordinance by committing to 10% MBE participation on this project. The City's MBE goal on this project is 10%. Additionally, Basecom Inc. is a certified M/WBE firm.

The Fort Worth Convention Center is located in COUNCIL DISTRICT 9, but serves all Fort Worth residents in ALL COUNCIL DISTRICTS.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation funds are available in the DFW Revenue Share Capital Project Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to verify the availability of funds.

TO
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Program Activity Budget
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FROM
    Fund Department
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Account Project
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Program Activity Budget
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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Roger Venables (6334)
Additional Information Contact:
Brian Glass (8088)

 
 
ATTACHMENTS
  Basecom Form 1295 Ft Worth Convention Center Ballroom Lighting.pdf