M&C Review


COUNCIL ACTION:  Approved on 11/13/2018 

DATE: 11/13/2018 REFERENCE NO.: **P-12272 LOG NAME: 13PAMEND TRI TECH SOFTWARE SUPPORT SB ITS
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Amendment to the Systems Software Support Agreement in the Amount Up to $800,000.00 Annually for Software and License Fees and Software Maintenance with TriTech Software Systems for the Information Technology Solutions Department (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize an amendment of the Systems Software Support Agreement in an amount up to $800,000.00 annually for software and license fees, training, and software maintenance for Computer-Aided Dispatch (CAD), Station Alerting System, mobile data and Records Management System with TriTech Software Systems with annual  renewal options.

 
DISCUSSION:

The City Police and Fire Departments utilize a TriTech Software Systems Computer-Aided Dispatch (CAD) System and a Station Alerting System. Software support is provided under City Secretary Contract No. 48482.

On December 13, 2016, City Council authorized amendments to the TriTech System Purchase Agreement and Software Support Agreement for the upgrade and support of the Records Management System (RMS) with up to four additional one-year renewals (M&C C-28048).

On September 12, 2017, City Council authorized an amendment to the TriTech System Purchase Agreement for additional software license fees and annual maintenance for enhanced mobile mapping functionality for Police and Fire Department's mobile data computers, with up to four additional one-year renewals (M&C C-28364).

This request for City Council authorization will consolidate all previously approved TriTech annual software and license fees, training and maintenance fees and allow for the purchase of additional software and training as needed. TriTech Software Systems Software Support Agreement City Secretary Contract No. 48482 will be amended for this authorization. The first year of support for the upgraded RMS is included in the original upgrade costs.

TriTech Software Systems is the documented sole source provider for support and maintenance to the existing applications (CAD, mobile data, Records Management System, interfaces and related software modules and documentation).

ADMINISTRATIVE AMENDMENT:  An administrative increase or amendment may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

AGREEMENT TERMS:  Upon City Council's approval, this Agreement will be effective upon execution of contract amendment and remain in effect through September 30, 2019.

RENEWAL OPTIONS:  This annual maintenance fees may be renewed for up to four additional one-year terms by mutual agreement of the parties. This action does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget, as appropriated, and that prior to an expenditure being made, the Information Technology Solutions Department has the responsibility to validate the availability of funds.

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Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Kevin Gunn (8517)
Additional Information Contact:
Cynthia B. Garcia (8525)
Sheila Baker (8356)

 
 
ATTACHMENTS
  TriTech Form 1295.pdf