M&C Review


COUNCIL ACTION:  Approved on 12/11/2018 - Ordinance No. 23513-12-2018

DATE: 12/11/2018 REFERENCE NO.: **C-28977 LOG NAME: 60WSP18CIPC15AND16-SHIELD
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of an Engineering Agreement with Shield Engineering Group, PLLC in the Amount of $527,249.00 for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contract 15 and Year 3, Contract 16 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 8)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
     Water and Sewer Capital Projects Fund in the amount of $509,138.00 from available funds; and

2.  Authorize execution of an Engineering Agreement with Shield Engineering Group, PLLC in the amount
     of $527,249.00 for combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2,
     Contract 15 and Year 3, Contract 16 (City Project No. 101476).

 
DISCUSSION:

This Mayor and Council Communication is to authorize the preparation of plans and specifications for water and/or sanitary sewer mains and paving improvements as indicated below for 2018 CIP Year 2, Contract 15 and Year 3, Contract 16 on the following streets:

        Street

CIP Year

FromToScope
Driess Street

2

E. Magnolia AvenueE. Myrtle StreetWater/Paving
E. 4th Street

2

Denair AvenueBrandies StreetWater/Paving
Virginia Avenue

2

Stella StreetE Annie StreetWater/Paving
Essex Street

2

Camila StreetVickery BoulevardWater/Paving
N. Ayers Avenue

2

Meadowbrook DriveMt. Vernon AvenueWater/Sewer/Paving
Purington Avenue

2

E. Lancaster AvenueBen AvenueWater/Paving
Wilkinson Avenue

2

Harwood StreetBarron StreetWater/Sewer/Paving
Wilson Road

2

Meadowbrook DriveGreenlee StreetWater/Sewer/Paving
Wallace Street

2

E. Rosedale StreetAvenue JWater/Sewer/Paving
Oak Grove Road

3

Joel East RoadE. Everman ParkwaySewer/Paving

Transportation and Public Works Department's portion of the contract is $199,164.00. Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing Official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018).

The Water Department's portion of the contract is $328,085.00 will be funded from the Water and Sewer Capital Fund.

In addition to the contract amount, $311,697.00 (Water: $130,303.00; Sewer: $50,750.00; Paving: $130,644.00) is required for project management.

The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

This project will have no impact on the Transportation and Public Works Department's annual operating budget nor on the Water Department's operating budget when completed. Design is expected to start in December 2018 and be completed by July 2019. Construction should commence in October 2019 and completed in October 2021.

M/WBE OFFICE: Shield Engineering Group, PLLC is in compliance with the City's BDE Ordinance by committing to 10 percent SBE participation on this project. The City's SBE goal on this project is 10 percent.  Additionally Shield Engineering Group, PLLC is a certified M/WBE.

The project is located in COUNCIL DISTRICT 8.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget as appropriated in the current capital budget as appropriated of the Street Improvement COs Residuals and the 2018 Bond program. In addition, upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Fund. The Fiscal Year 2019 Water Operating Budget includes appropriations of $23,865,180.00 for the purpose of providing Pay-As-You-Go Funding for Water Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $22,832,896.00 . The Fiscal Year 2019 Water Operating Budget includes appropriations of $35,856,873.00 for the purpose of providing Pay-As-You-Go Funding for Sewer Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $33,662,615.00.

Funding for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contract 15 and Year 3, Contract 16 as depicted bellow:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
Water and Sewer Capital Projects Fund 56002$0.00$509,138.00$509,138.00
2018 Bond Fund 34018$329,808.00$0.00$329,808.00
Project Total$329,808.00$509,138.00$838,946.00

*Numbers rounded for presentation purposes.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Pratima Poudyal (6149)

 
 
ATTACHMENTS
  60WSP18CIPC15AND16-SHIELD _56002_AO19r.docx
  60WSP18CIPC15AND16-SHIELD Form 1295_Redacted.pdf
  60WSP18CIPC15AND16-SHIELD Map 1.pdf
  60WSP18CIPC15AND16-SHIELD Map 2.pdf
  60WSP18CIPC15AND16-SHIELD Map 3.pdf
  60WSP18CIPC15AND16-SHIELD Map 4.pdf