M&C Review


COUNCIL ACTION:  Approved on 12/4/2018 - Ordinance No. 23502-12-2018

DATE: 12/4/2018 REFERENCE NO.: C-28957 LOG NAME: 19NS TDHCA-LIHEAP2019
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Acceptance of a Grant from the Texas Department of Housing and Community Affairs for the 2019 Low-Income Housing Energy Assistance Program, a Federally Funded Program Sponsored by the U.S. Department of Health and Human Services Designed to Provide Assistance for Low to Moderate Income Residents to Lower Home Energy Costs, in an Amount Up to $1,500,000.00, Authorize Related Contracts, Adopt Appropriation Ordinance and Waive Indirect Costs (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council:

1.  Authorize the acceptance of a grant from the Texas Department of Housing and Community Affairs in an amount up to $1,500,000.00 for the 2019 Low-Income Housing Energy Assistance Program;

2.  Authorize the execution of related contracts, including any amendments, extensions and renewals, in accordance with City policies and regulations, with the Texas Department of Housing and Community Affairs for the grant funds for program year January 1, 2019 through December 31, 2019;

3.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Operating Federal Fund in the amount of $1,500,000.00, subject to receipt of the grant; and

4.  Waive indirect costs in the estimated amount of $49,500.00.

 
DISCUSSION:

Since 1982, the City has operated the Low-Income Housing Energy Assistance Program (LIHEAP) through grants from the Texas Department of Housing and Community Affairs (TDHCA).  This program serves low-income residents in Tarrant County by weatherizing their homes, making them more energy efficient.  Weatherization measures include attic insulation, weather-stripping, caulking, repair and/or replacement of windows and doors and other minor repairs.  Administrative costs are restricted to seven percent of the LIHEAP grant based on the total allowable expenditures for the Low-Income Housing Energy Assistance Program.

The City has weatherized approximately 95 houses with funding from this grant between January and September 2018 and projects completing 175 houses in 2019.  All Weatherization Assistance Program funding will allow for up to 200 homes to be weatherized.

A waiver by the City of indirect costs will maximize benefits.  LIHEAP provides for 2.50 full time positions with estimated direct salaries of $135,000.00.  The addition of indirect costs would result in the reduction of services and staff.  The estimated indirect costs to be waived are $49,500.00.

This program services ALL COUNCIL DISTRICTS.

This contract will be with a governmental entity, state agency or public institution of higher education:  Texas Department of Housing and Community Affairs.
 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that, upon approval of the above recommendations, receipt of the grant, and adoption of the attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of the Grants Operating Federal  Fund.  This is a reimbursement grant.

TO
    Fund Department
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Account Project
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Program Activity Budget
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Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Fernando Costa (6122)
Originating Department Head:
Aubrey Thagard (8187)
Additional Information Contact:
Sonia Singleton (5774)

 
 
ATTACHMENTS
  19NS TDHCA-LIHEAP2019_AO19.docx