M&C Review


COUNCIL ACTION:  Approved on 12/4/2018 - Ordinance No. 23493-12-2018

DATE: 12/4/2018 REFERENCE NO.: **C-28952 LOG NAME: 60WSP18CIPC10AND11-AZB
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Engineering Agreement with Arredondo, Zepeda & Brunz, LLC in the Amount of $496,962.00 for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contracts 10 and 11 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 5)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached Appropriation Ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Projects Fund in the amount of $370,092.00 from available funds; and

2.  Authorize execution of an Engineering Agreement with Arredondo, Zepeda & Brunz, LLC in the amount of $496,962.00 for combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contracts 10 and 11 project (City Project No. 101473).

 
DISCUSSION:

This Mayor and Council Communication is to authorize the preparation of plans and specifications for water and/or sanitary sewer mains and paving improvements as indicated below for 2018 CIP Year 2, Contracts 10 and 11 on the following streets:

StreetFromToScope
Freddie StreetE. Berry StreetReed StreetWater/Sewer/Paving
Noe StreetForbes StreetE. Berry StreetWater/Paving
S. Hughes AvenueHardeman StreetWilbarger StreetWater/Paving
San Rose DriveFitzhugh AvenueForbes StreetWater/Paving
Forbes CourtForbes StreetLangston StreetWater/Sewer/Paving
Binkley StreetBurchill RoadBurchill Road S.Water/Sewer/Paving
Burchill RoadBinkley StreetVaughn BoulevardWater/Sewer/Paving
Burchill Road S.Thrall StreetBurchill RoadWater/Paving
Little StreetAvenue J.Ada AvenueWater/Sewer/Paving

Transportation and Public Work's portion of the contract is $261,617.00.

Funds for this project are included in the 2018 Bond Program. Available resources within the General Fund will be used to provide interim financing until debt is issued. Once debt associated with the project is sold, bond proceeds will reimburse the General Fund in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance No. 23209-05-2018).

The Water Department's portion of the contract is $235,345.00 and will be funded from the Water and Sewer Capital Projects Fund.

In addition to the contract amount, $239,931.00 (Water: $69,515.00; Sewer: $65,232.00; Paving: $105,184.00) is required for project management.

The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.

This project will have no impact on the Transportation and Public Works' annual operation budget nor on the Water Department's operating budget when completed. Design is expected to start in November 2018 and be completed by August 2019. Construction should commence in November 2019 and completed in November 2021.

M/WBE OFFICE:  Arredondo, Zepeda & Brunz, LLC is in compliance with the City's BDE Ordinance by committing to 16 percent SBE participation on this project. The City's SBE goal on this project is 10 percent. Additionally, Arredondo, Zepeda & Brunz, LLC is a certified M/WBE firm.

The project is located in COUNCIL DISTRICT 5.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current capital budget as appropriated of the Street Improvement COs Residuals and the 2018 Bond program. In addition, upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Water and Sewer Capital Projects Fund. The Fiscal Year 2019 Water Operating Budget includes appropriations of $23,865,180.00 for the purpose of providing Pay-As-You-Go Funding for Water Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $23,663,295.00. The Fiscal Year 2019 Water Operating Budget includes appropriations of $35,856,873.00 for the purpose of providing Pay-As-You-Go Funding for Sewer Capital Projects. After this transfer for Fiscal Year 2019, the balance will be $35,688,666.00.

Funding for Combined Water, Sanitary Sewer and Paving Improvements for 2018 CIP Year 2, Contracts 10 and 11 as depicted below:

FUNDExisting AppropriationsAdditional AppropriationsProject Total*
Water and Sewer Capital Projects Fund 56002$0.00$370,092.00$370,092.00
2018 Bond Funds PB0001
$366,801.00$0.00$366,801.00
Project Total$366,801.00$370,092.00$736,893.00

*Numbers rounded for presentation purposes.


TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Dena Johnson (7866)

 
 
ATTACHMENTS
  60WSP18CIPC10AND11-AZB _56002_AO19r.docx
  60WSP18CIPC10AND11-AZB Form 1295 Certificate 2018-401153_Redacted.pdf
  60WSP18CIPC10AND11-AZB Map.pdf