M&C Review


COUNCIL ACTION:  Approved on 12/4/2018 

DATE: 12/4/2018 REFERENCE NO.: **P-12280 LOG NAME: 13P18-0403 DUMP TRUCKS LSJ PMD
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Purchase of Thirteen Dump Trucks from Texas Kenworth Co. d/b/a MCH Kenworth in a Total Amount Up to $2,062,468.32 for Multiple Departments Through the Property Management Department (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council authorize the purchase of thirteen dump trucks from Texas Kenworth Co. d/b/a MCH Kenworth in a total amount up to $2,062,468.32 for multiple departments through the Property Management Department.

 
DISCUSSION:

The Property Management Department (PMD) approached the Purchasing Division for assistance with buying thirteen dump trucks. The Transportation and Public Works Department will use eight trucks and the Water Department will use five trucks to transport materials for street and water repairs. Purchasing issued an Invitation to Bid (ITB) consisting of detailed specifications as to the functionality, features and requirements for the new trucks. This bid was advertised in the Fort Worth Star-Telegram on September 12, 2018, September 19, 2018 and September 26, 2018. Twenty-five vendors were solicited from the purchasing vendor database and four responses were received. Premier Truck Group and Southwest International were the apparent low bidders but both vendors provided units that did not meet specifications and were subsequently rejected.

Staff recommends awarding the purchase of all thirteen dump trucks to Texas Kenworth Co. d/b/a MCH Kenworth in an amount up to $2,062,468.32. This combination represents the lowest cost for each model selected meeting all specifications. Staff certifies that the new vehicles are expected to operate satisfactorily during their service life for each new truck. Warranty information, manufacturer' s Statement of Origin and original sales invoice will accompany the new trucks upon acceptance and delivery to the 4100 Columbus Trail facility. All thirteen trucks are replacements for unreliable, outdated vehicles that can no longer be economically maintained.

BID TABULATION - (see attached)

TOTAL COST OF OWNERSHIP (TCO) - Over their service life of fifteen years the total cost of ownership for 13 trucks will be $3,738,327.00.

PRICE ANALYSIS - There are no comparable prices due to the difference in configurations in previous purchases. Staff reviewed the proposed pricing and concluded that pricing offered by the recommended Vendor are fair and reasonable.

An administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

The new trucks will be delivered within 90-120 days after receipt of a purchase order.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that all funds are available as appropriated, of the Water and Sewer Capital Projects and the Vehicle Equipment Replacement Fund (VERF). Prior to an expenditure being incurred, the participating departments have the responsibility to validate the availability of funds.

BQN\18-0403\LSJ
TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Cynthia B. Garcia (8525)
Additional Information Contact:
LaKita Slack-Johnson (8314)

 
 
ATTACHMENTS
  18-0403 BID TAB M-C.pdf
  18-0403 Form 1295_Redacted.pdf