M&C Review


COUNCIL ACTION:  Approved on 11/6/2018 - Ordinance Nos. 23462-11-2018 & Ordinance No. 23463-11-2018

DATE: 11/6/2018 REFERENCE NO.: **G-19411 LOG NAME: 20CAPITAL PROJECT SERVICE VEHICLES
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Adopt Appropriation Ordinances Increasing Estimated Receipts and Appropriations in the Amount of $420,000.00 in the Capital Projects Service Fund and in the Vehicle and Equipment Replacement Fund and Authorize Transfer of Funds to the Vehicle and Equipment Replacement Fund to Provide Funding for Equipment Purchase (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

It is recommended that the City Council:

1.  Adopt the attached appropriation ordinance increasing estimated receipts through the use of fund balance / net position and appropriations in the amount of $420,000.00 in the Capital Projects Service Fund (60102);

2.  Authorize a transfer of in the amount of $420,000.00 from the Capital Projects Service Fund (60102) to the Vehicle and Equipment Replacement Fund (30200):  Vehicles - Capital Project Services project (P00073); and

3.  Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the amount of $420,000.00 in the Vehicle and Equipment Replacement Fund (30200) for the Vehicles - Capital Project Services project.

 
DISCUSSION:

This M&C is intended to appropriate available fund balance / net position (reserves) in the Capital Projects Service Fund (60102 - Operating Fund), so that funds can be transferred to the Vehicle and Equipment Replacement Fund (30200) within the project:  Vehicle - Capital Project Services project (P00073), for purchase of twelve (12) additional 1/2 ton full size pick-ups with required safety light bars and equipment storage, estimated at $35,000.00 per unit, for a total of $420,000.00.

The FY2019 Budget increased the number of Construction Inspectors by six positions to align inspection resources with the workload growth created in volume and service level requirements of both Developer and City projects. These six new Construction Inspectors each require a new vehicle. The six additional vehicles authorized under this appropriation will be used to replace vehicles that have exhausted their product life cycle.  

The TPW Construction Office provides Inspection Services to the following project-delivery teams:  TPW Capital Delivery; TPW Developer-led projects (IPRC); Water and Sanitary Sewer and PARD.

The action in this M&C is not included in the FY2019-2023 Capital Improvement Plan (CIP) and will amend the existing programmable project in FY2019 of the CIP.

The procurement will be executed by the Property Management Department in a separate authorization.

This is for All Council Districts.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the Capital Projects Service Fund and in the Vehicle and Equipment Replacement Fund.  Prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds.  The balance of reserves within the Capital Project Services Fund subsequent to the transfer will be sufficient to cover the City's reserve requirements for Internal Service Funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Maenica Berry (8198)

 
 
ATTACHMENTS
  20CAPITAL PROJECT SERVICE VEHICLES _30200_AO19.docx
  20CAPITAL PROJECT SERVICE VEHICLES _60102_AO19.docx