M&C Review


COUNCIL ACTION:  Approved on 11/6/2018 

DATE: 11/6/2018 REFERENCE NO.: C-28923 LOG NAME: 06FY2019 PUBLIC ART MANAGEMENT CONTRACT RENEWAL
CODE: C TYPE: NON-CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Third Renewal of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the Amount of $580,712.00 for Fiscal Year 2019 Management of the Public Art Program (ALL COUNCIL DISTRICTS)

RECOMMENDATION:

Authorize third renewal of a Professional Management Services Agreement with the Arts Council of Fort Worth and Tarrant County, Inc., in the amount of $580,712.00 for Fiscal Year 2019 management of the Public Art Program.

 
DISCUSSION:

Under the proposed Fiscal Year 2019 third renewal authorized in a Professional Services Agreement, City Secretary Contract No. 47245, (M&C C-27515) October 27, 2015, the Arts Council of Fort Worth and Tarrant County, Inc., will continue to administer the Fort Worth Public Art Program (FWPA), including management of some 49 ongoing and new public art projects from various funding sources, including the 2004 Bond Program, 2007 Critical Capital Needs Program, 2008 Bond Program, 2014 Bond Program, 2018 Bond Program, the Public Art Fund, and other funds, with combined budgets totaling over $10 million, in accordance with the Fiscal Year 2019 Fort Worth Public Art Annual Work Plan, as adopted by City Council. This year the total cost of $580,712.00 is proposed to be offset by approximately $90,000.00 charged to appropriate capital improvement accounts for allowable project management costs. The project management costs attributed to Public Art capital projects will be reimbursed to the general fund from capital accounts allocated to the projects.

ADMINISTRATIVE SCOPE OF WORK:

1. Staff the Fort Worth Art Commission
2. Plan, facilitate artist selection, and manage contracts for Public Art Capital projects
3. Fiscal management of Public Art Capital Budgets in coordination with City staff
4. Continue implementing Fort Worth Public Art Master Plan Update recommendations
5. Continue implementing the Pioneer Tower project and planning other Iconic Artwork projects
6. Provide community engagement programs related to the FWPA Collection
7. Oversee maintenance and conservation projects on artworks in the FWPA Collection

FORT WORTH ART COMMISSION ACTION:

The Fort Worth Art Commission (FWAC) formally recommended the Fiscal Year 2019 Annual Work Plan on September 10, 2018, after holding a public hearing on that same date. This action followed a public comment period that began on August 14, 2018, after the Art Commission endorsed the Draft Fiscal Year 2019 Annual Work Plan. Residents of Fort Worth were notified of the opportunity to comment via media releases, flyers, the City website, the Fort Worth Public Art website (www.fwpublicart.org) and Facebook page, and MySidewalk.com. The FWAC makes recommendations to the City Council for action on each individual project in the work plan prior to commission of artwork.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the Fiscal Year 2019 operating budget for the Planning and Development Department, as appropriated, of the General Fund.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (6122)
Originating Department Head:
Randle Harwood (6101)
Additional Information Contact:
Martha Peters (8172983025)

 
 
ATTACHMENTS
  Form 1295 Certificate for FY2019 Arts Council.pdf
  REVISED MC Attachment - FY 2019 Program Summary.pdf