It is recommended that the City Council authorize a three-year agreement with LaSalle Corrections VI, LLC, in the amount of $3,350,000.00 annually with a contract total of $10,050,000.00 for jail intake services for the Police Department.

The City of Mansfield currently provides detention services, including booking, transferring, and detention of prisoners arrested by the City of Fort Worth. The City's agreement, totaling $7,424,445.00, with the City of Mansfield for Detention Services will end September 30, 2018.  The Police Department approached the Purchasing Division to establish an agreement to provide the jail intake services currently provided by the City of Mansfield. Staff issued a Request for Proposals (RFP) to 13 vendors from the Purchasing database. The dates advertised in the Fort Worth Star-Telegram were August 1, 2018, August 8, 2018, August 15, 2018, and August 22, 2018. A pre-proposal conference was held August 8, 2018, no potential vendors attended.  The City received no responses to the RFP by the established submittal deadline.

Due to the short time available until the Mansfield agreement expired and public safety considerations, City staff negotiated directly with LaSalle Corrections VI, LLC (LaSalle) under the health and safety exception to the competitive bid statute in Chapter 252 of the Texas Local Government Code.  Following several discussions and a tour of the City's jail facility, the recommended agreement was successfully negotiated with LaSalle. This Agreement calls for LaSalle to be paid $3,350,000.00 in payments of $279,167.00 per month for the 12 month period to begin on October 1, 2018. The services to be performed include prisoner intake processing at 350 Belknap and transportation to the prisoner housing facility contracted by the City.  In addition, an administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. $4.5 million was budgeted in the Fiscal Year 2019 Crime Control and Prevention Budget for jail services.

M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.

Upon City Council approval, the Agreement shall begin October 1, 2018, and shall end on September 30, 2021. The City shall have seven one-year options to renew the Agreement which shall run from October 1 to September 30 of the following year.