M&C Review


COUNCIL ACTION:  Approved on 9/18/2018 - Ordinance No. 23384-09-2018

DATE: 9/18/2018 REFERENCE NO.: **G-19368 LOG NAME: 20TXDOT SIGNAL MAINTENANCE AGREEMENT FY17, 18 AND 19
CODE: G TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Adopt Appropriation Ordinance for Funds Received from the Texas Department of Transportation in the Amount of $561,417.00 for Fiscal Years 2017, 2018 and 2019, in Accordance with the Texas Department of Transportation Signal Maintenance Agreement for the Routine Operation and Maintenance of State-Owned Traffic Signals and for the Non-Routine Repair of State-Owned Traffic Signals (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council adopt the attached appropriation ordinance to increase estimated receipts and appropriations in the amount of $561,417.00 in the General Capital Projects Fund for funds received, in accordance with the Texas Department of Transportation Signal Maintenance Agreement (City Secretary Contract No. 44231) for the routine operation and maintenance of state-owned traffic signals and for the non-routine repair of state-owned traffic signals.

 
DISCUSSION:

The purpose of this Mayor and Council Communication (M&C) is to set up appropriations for funds received from the Texas Department of Transportation (TxDOT) for signal maintenance performed by Staff in Fiscal Year 2017 and 2018 in the amount of $283,427.00 and to appropriate funds to be received for continued maintenance of TxDOT signals for last quarter of Fiscal Year 2018 and all of Fiscal Year 2019 in the amount of $277,990.00, in accordance with the Agreement between TxDOT and the City of Fort Worth.

History:

In 1987, the Texas Transportation Commission revised the State's policy that permitted the TxDOT district offices to establish a method to reimburse cities with a population of over 50,000 for the installation, operation and maintenance of state-owned traffic signals.

On August 3, 1993, the City Council approved M&C C-13942 authorizing execution of an Agreement between TxDOT and the City of Fort Worth (City Secretary Contract No. 19811) for TxDOT to pay a portion of the operation and maintenance costs of state-owned traffic signals within the Fort Worth City limits.  Since then, 12 supplemental Agreements have been executed to reflect additional traffic signal locations (City Secretary Contract No. 37068).

On November 6, 2012, the City Council approved M&C C-25951 authorizing execution of a new Agreement consolidating the previous supplemental Agreements into one (City Secretary Contract No. 44231).  On February 26, 2013, the first supplemental to the Agreement (City Secretary Contract No. 44231-S1) was executed to add six traffic signal locations and to revise the annual reimbursement amount to $208,392.00.

The Agreement with TxDOT also allows for the City of Fort Worth to seek reimbursement for non-routine repairs made to damaged state-owned traffic signals that result from crashes or acts of God.  The amount reimbursed annually for non-routine repairs varies but are typically less than $50,000.00.

The Transportation and Public Works Department is responsible for the billing and collection of these funds.

This M&C does not request approval of a contract with a business entity.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the General Capital Projects Fund.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas W Wiersig (7801)
Additional Information Contact:
Richard Martinez (7914)
Hope Mullan (7059)

 
 
ATTACHMENTS
  20TXDOT SIGNAL MAINTENANCE AGREEMENT FY17 18 19 _30100_AO18r.docx
  44231.pdf
  Contract 44231-S1.pdf