The Water Department approached the Purchasing Division to establish an annual Agreement for the purchase of industrial bearings, sheaves, bushings and related items for repair and replace such items on equipment at various locations throughout the City on an as-needed basis. Staff issued an Invitation to Bid (ITB) consisting of detailed specifications to eight related vendors. The ITB was advertised in the Fort Worth Star-Telegram on August 15, 2018, August 22, 2018 and August 29, 2018. The City received one bid. See attached Bid Tabulation.
Staff recommends awarding a contract to Purvis Industries, LLC, with five one-year options to renew. No guarantee was made regarding the amount of these items that would be purchased. The ITB amount for the departments' annual requirements is $200,000.00. The proposed contract would allow the unit price to be increased so long as the City approves the increase. In addition, an administrative change order or increase may be made by the City Manager in the amount up to $50,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.
The Water Department reviewed the pricing and found pricing to be fair and reasonable.
M/WBE Office - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on September 30, 2019. The City shall have five options to renew the Agreement; four one-year renewal periods (October 1 to September 30) and the fifth renewal period which shall run from October 1 to the anniversary of the date of execution.