M&C Review


COUNCIL ACTION:  Approved on 11/6/2018 

DATE: 11/6/2018 REFERENCE NO.: **P-12271 LOG NAME: 13P435271 AXON EQT JD PD
CODE: P TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:  

Authorize Agreement with Axon Enterprise, Inc. Using a Cooperative Contract in an Annual Amount of $1,200,000.00 for In-Car Video Equipment, Interview Room and Related Equipment and Services for the Police Department with Two One-Year Options to Renew (ALL COUNCIL DISTRICTS)


RECOMMENDATION:

It is recommended that the City Council authorize an Agreement with Axon Enterprise, Inc. using BuyBoard Contract No. 568-18 in the amount of $1,200,000.00 per year for in-car video, interview room and related equipment and services for the Police Department with two one-year options to renew.

 
DISCUSSION:

In late 2018, the Fort Worth Police Department (FWPD) requested assistance from the Purchasing Division to acquire solutions to provide video capabilities for police interview activity and continue the agreement for in-car video systems.  The interview room camera systems include the cameras, associated accessories, mounting and docking station, software interface and maintenance. The interview room and in-car video systems capture valuable evidence. The captured video evidence is stored on Evidence.com, an online video storage solution owned by Axon Enterprise, Inc. This secure solution protects the video evidence from tampering and catalogs each event for easy retrieval and evidence management.

These devices and applications will connect with the City's Computer Aided Dispatch (CAD) and Records Management Systems (RMS).

COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek competitive bids for purchase of the item. The BuyBoard contract was competitively bid to increase and simplify the purchasing power of government entities across the State of Texas.

M/WBE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.

ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $100,000.00 and does not require specific City Council approval as long as sufficient funds have been appropriated.

AGREEMENT TERM - Upon City Council's approval, this Agreement shall commence on November 7, 2018, and shall expire on September 30, 2019, to correspond with the terms of the cooperative contract.

RENEWAL OPTIONS - This Agreement may be renewed for up to two one-year terms in accordance with BuyBoard Agreement. This renewal does not require specific City Council approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term to correspond with the BuyBoard contract term.


 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of the Crime Control and Prevention District Fund and the General Fund. Prior to an expenditure being incurred, the Police Department has the responsibility to ensure the availability of funds.  Appropriations for future year contract renewals are subject to Mayor and Council approval.

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Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Susan Alanis (8180)
Additional Information Contact:
Cynthia B. Garcia (8525)
Jack Dale (8357)

 
 
ATTACHMENTS
  1295_City of Fort Worth.pdf