The Fire Department, Office of Emergency Management, plans to use this Agreement for the development of a Joint Emergency Operations Center (JEOC) Assessment.
The recommended firm, if awarded, will assist in identifying capabilities and areas for improvement in the current JEOC, what would be needed if the current JEOC were to move to a new location, and how much it would cost. Additional entities in the City will go through the same process. Those entities include the Public Safety Answering Point (PSAP), the Police Department Real Time Crime Center, and the Police Department Special Events Emergency Response (SEER) Group.
A Request for Offer (RFO) was issued on July 31, 2018 to seven firms awarded under the Houston-Galveston Area Council (H-GAC) Contract No. HP08-17 (All Hazard, Preparedness, Planning, Consulting and Recovery Services). The RFO provided detailed specifications describing the City's needs. One firm provided a response. Staff agrees that The Olson Group, Ltd will provide an acceptable product and that its prices are fair and reasonable.
The JEOC Assessment will be funded with 2016 and 2017 Urban Area Security Initiative (UASI) Grant Funds (Planning Project). The 2016 UASI Grant was approved by the City Council on November 8, 2016, Mayor and Council Communication (M&C G-18875) and the 2017 UASI Grant on November 7, 2017, Mayor and Council Communication (M&C G-19155).
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a Cooperative Purchasing Agreement satisfies state laws requiring that the local government seek competitive bids for purchase of the item. Houston Galveston Area Council Contract No. HP08-17 has been competitively bid to increase and simplify the purchasing power of governmental entities.
PRICE ANALYSIS – The Olson Group, ltd is an expert in the emergency management and homeland security industry. Pricing for this contract was competitively bid through the Houston Galveston Area Council Contract No. HP08-17. Staff certifies that the Houston Galveston Area Council contract provides the best pricing and value for this purchase.
ADMINISTRATIVE CHANGE ORDER - An administrative change order or increase may be made by the City Manager in the amount up to $35,479.00 and does require specific writing for City Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE - An M/WBE goal is not assigned when purchasing from an approved purchasing cooperative or other public entity.
Upon City Council approval, the Agreement shall begin upon execution of the Agreement and shall end on January 31, 2019.
This project is located in COUNCIL DISTRICT 9.