M&C Review


COUNCIL ACTION:  Approved on 9/11/2018 - Ordinance No. 23370-09-2018

DATE: 9/11/2018 REFERENCE NO.: **C-28839 LOG NAME: 60SSR91P1-CIRCLEC
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of a Contract with William J. Schultz, Inc., d/b/a Circle C Construction Company, in the Amount of $4,932,799.07 for Sanitary Sewer Rehabilitation Contract 91, Part 1 and Westcliff Phase 2B Drainage Improvements Located in the Westcliff and South Hills Neighborhood Association, Provide for Project Costs and Contingencies and Adopt Appropriation Ordinance (COUNCIL DISTRICT 3)

RECOMMENDATION:

It is recommended that the City Council:

  1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water and Sewer Capital Fund in the amount of $2,458,110.00 from available funds; and

  2. Authorize execution of a contract with William J. Schultz, Inc., d/b/a Circle C Construction Company, in the amount of $4,932,799.07 for Sanitary Sewer Rehabilitation Contract 91, Part 1 (City Project No. C01957) and Westcliff Phase 2B Drainage Improvements and provide for project costs and contingencies (City Project No. C01669).
 
DISCUSSION:

This Mayor and Council Communication is to authorize a construction contract for the replacement of the deteriorated sanitary sewer mains and the installation of storm drain lines as indicated on the following streets, alley and easements:

StreetFromToScope of Work
W. Gambrell StreetWabash AvenueRogers AvenueSewer
W. Beddell StreetWabash AvenueRogers AvenueSewer
W. Boyce Avenue325 feet west of the Cherokee Trail/W. Boyce Avenue intersectionWesterly 840 feetSewer
W. Seminary DriveSurrey StreetRutland Avenue Sewer/Storm Drain
Cherokee TrailSurrey Street Storm Drain
Suffolk DriveStadium DriveGranbury RoadStorm Drain
West right-of-way of Stadium DriveW. Seminary DriveSuffolk DriveSewer
Easement between Stadium Drive and Harwen TerraceW. Seminary DriveFuller StreetSewer
Rogers AvenueW. Gambrell StreetWabash AvenueSewer
Easement north of W. Seminary Drive120 feet west of the W. Seminary Drive/Cherokee intersectionNortherly 250 feet, then northwesterly 100 feetSewer
Easement north of W. Boyce Avenue200 feet west of the W. Boyce Avenue/Wabash Avenue intersectionNortherly 160 feetSewer
Easement between Stadium Drive and Surrey StreetW. Seminary DriveW. Gambrell StreetSewer
Easement behind rear of lots on W. Gambrell StreetCherokee TrailStadium DriveSewer

As part of this project, all identified street segments (with the exception of Suffolk Drive) will be reconstructed with asphalt after sanitary sewer and storm drain installation is completed. Repair on Suffolk Drive will consist of full concrete panel replacement.

The project was advertised for bid on June 14, 2018 and June 18, 2018 in the Fort Worth Star−Telegram. On July 12, 2018, the following bids were received:

BidderAmountTime of Completion
William J. Schultz, Inc. d/b/a Circle C Construction, Co.$4,932,799.07365 Calendar Days
Woody Contractors, Inc.$4,953,896.84
ARK Contracting Services$5,651,605.10

In addition to the contract amount $682,804.00 (Sewer $242,626.00; Paving: $160,175.00; Storm Water: $280,003.00) is required for project management, material testing and inspection and $246,639.00 (Sewer: $105,499.00; Paving: $42,374.00; Storm Water: $98,766.00) is provided for project contingencies.

The sanitary sewer component of this project is part of the Water Department's Sanitary Sewer Overflow Initiative Program.  

The proposed storm drain improvements are Phase 1 of a multi-phase project which will mitigate flooding in the Westcliff North and Westcliff South drainage basins.

This project will have no impact on the Water Departments operating budget nor on the Transportation and Public Works annual operation budget when completed. Construction is expected to start in November, 2018 and be completed by November, 2019.

M/WBE OFFICE – William J. Schultz, Inc., d/b/a Circle C Construction Company, is in compliance with the City's BDE Ordinance by documenting good faith effort. William J. Schultz, Inc., d/b/a Circle C Construction Company  identified several subcontracting and supplier opportunities. However, the firms contacted in the areas identified did not respond or did not submit the lowest bids. The City's MBE goal on this project is 25 percent.  The project is located in COUNCIL DISTRICT 3.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies that funding is available as appropriated in the current capital budget of the General Capital Projects Fund and the Storm Water Capital Project Bonds Fund and that upon approval of the above recommendations and adoption of the attached appropriation ordinance funds will be available in the current capital budget, as appropriated in the Water and Sewer Capital Fund. The Fiscal Year 2018 Water Operating Budget includes appropriations of $29,069,236.00 for the purpose of providing Pay-As-You-Go funding for Water Capital Projects. Due to insufficient funds remaining in the Sewer Pay-As-You-Go allocation for 2018, Water funding is being used to fund the Sewer Construction Cost required for this M&C.  After this transfer for Fiscal Year 2018, the balance will be $771,681.00.

Appropriations for Sanitary Sewer Rehabilitation, Contract 91, Part 1 and Westcliff Phase 2B Drainage Improvements:  
  
FUND        Existing Appropriations        

Additional Appropriations

Project Total*

General Capital Projects Fund 30100

$1,050,034

$0

1,050,034

Storm Water Capital Projects Fund 52002

$378,769

$0

378,769

Water & Sewer Capital Projects Fund 56002

$0

$2,458,110

2,458,110

Water Capital Fund 59601

$4,000

$0

4,000

Sewer Capital Fund - Legacy  59607

$449,497

$0

449,497

Storm Water Capital Projects Bond Fund 59651

$1,975,329

$0

1,975,329

Project Total

$3,857,629

$2,458,110

$6,315,739


* Numbers rounded for presentation purposes.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Jay Chapa (5804)
Originating Department Head:
Chris Harder (5020)
Additional Information Contact:
Rakesh Chaubey (6051)

 
 
ATTACHMENTS
  60SSR91P1-CIRCLEC _56002_AO18.docx
  60SSR91P1-CIRCLEC 1295.pdf
  60SSR91P1-CIRCLEC Map.pdf