M&C Review


COUNCIL ACTION:  Approved on 9/11/2018 

DATE: 9/11/2018 REFERENCE NO.: **C-28823 LOG NAME: 202018 BOND STREET RECONSTRUCTION CONTRACT 1 AMENDMENT 1
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT:   Authorize Execution of Amendment No. 1, in the Amount up to $160,000.00, to the Engineering Services Agreement with Baird, Hampton & Brown, Inc., City Secretary Contract No. 49827 for Reconstruction of Various Streets for a Revised Contract Amount up to $460,000.00 (2018 Bond) (COUNCIL DISTRICTS 2 and 4)

RECOMMENDATION:

It is recommended that the City Council authorize the execution of Amendment No. 1, in an amount not to exceed $160,000.00, to the Engineering Services Agreement with Baird, Hampton & Brown, Inc., City Secretary No. 49827, for the final design of transportation improvements along Great Southwest Pkwy from Mark IV Pkwy to North Frwy Service Road Southbound, Alta View Street from Kimbo Road to Premier Street, Kimbo Road from Mesquite Road to NE Cul-De-Sac and McComas Road from Kimbo Road to N. Beach Street including construction management services, for a revised contract amount up to $460,000.00 (City Project No. 101119).

 
DISCUSSION:

In preparation for the 2018 Bond Program and to advance delivery of projects, an engineering services agreement was executed with Baird, Hampton & Brown, Inc. for 2018 Street Reconstruction Contract 1 (M&C C-28397), to further define individual project cost and identify possible risks that would impact costs and delivery schedules for the streets referenced above.

This amendment will provide for the remaining professional engineering services required to complete the project. Baird, Hampton & Brown, Inc. proposes to perform these additional professional services in an amount not to exceed $160,000.00. Staff considers this fee to be fair and reasonable for the scope of services to be provided.

Available resources within the General Fund will be used to provide interim financing for expenditures incurred on projects within the 2018 Bond Program until debt is issued. Once debt associated with these projects is sold, bond proceeds will reimburse the General Fund, in accordance with the statement expressing official Intent to Reimburse that was adopted as part of the ordinance approving the bond election and authorizing the appropriation of funds. Original funding for this project was authorized on May 16, 2017 by M&C G-19009.

M/WBE OFFICE – Baird, Hampton & Brown, Inc. is in compliance with the City's BDE Ordinance by committing to 14% SBE participation on this project. The City's SBE goal on Amendment No. 1 is 14 %.

These projects are located in COUNCIL DISTRICTS 2 and 4.

 
FISCAL INFORMATION/CERTIFICATION:

The Director of Finance certifies funds are available in the current capital budget as appropriated, of the 2018 Bond Program Fund.  Prior to an expenditure being incurred, the participating department has the responsibility to validate the availability of funds.

TO
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

FROM
    Fund Department
ID
Account Project
ID
Program Activity Budget
Year
Reference #
(Chartfield 2)
Amount

Submitted for City Manager's Office by:
Susan Alanis (8180)
Originating Department Head:
Douglas Wiersig (7801)
Additional Information Contact:
Mary Hanna (5565)

 
 
ATTACHMENTS
  Form 1295 2018 BOND ST RECON CONTRACT 1- AMENDMENT 1.pdf
  Map 2018 BOND ST RECON CONTRACT 1- AMENDMENT 1.pdf